Education Coordinator (PT 20 Hrs A Week)

Job Details

The program coordinator is a key member of the Residency Program Leadership Team and works collaboratively with Program Director and Associate Program Directors for all administrative, non-clinical functions pertaining to development, planning, and governance of residency/fellowship educational programs. Coordinators require in-depth knowledge of ACGME program requirements and interpret and apply these requirements to the program. They administratively manage all residents, fellows, medical students, and rotators for Program/ACGME/Institutional compliance. Develop and manage program budget. Provide implementation/oversight of specialized software systems for accreditation, ERAS and NRMP databases for residency recruitment, and New Innovations for ACGME requirements, and IRIS cost reports.

Job Description

Essential Functions

• Interacts with co-workers, visitors, and other staff consistent with the values of Jefferson.
• Works with Program Directors and Associate Program Directors in the development, planning, and governance of educational programs and oversight of students and residents in program.
• Develop in-depth knowledge of ACGME and Program Requirements, Common Requirements as well as specialty specific requirements, including policies and procedures.
• Responsible for ACGME documentation and Annual Data Systems (WedAds), resident and faculty rosters, milestones, surveys, and Annual Program Evaluations
• Manage annual recruitment process for educational programs through ERAS system, NRMP ranking System, and recruitment at Residency Fairs.
• Initial contact to all residency applicants, coordination/participation in residency interview process.
• Responsible for all Residency/Fellowship Events: Orientation, Graduation, Wellness, Retreats, recruitment events, welcome events. Will develop resident handbooks, graduation commencement books, annual awards, and coordination of event venues.
• Manage and coordinate all activities related to Program Evaluation Committee, Clinical Competency Committee, and Annual Program Evaluations and other Residency Committees as needed.
• Develop and manage residency budget
• Directs all administrative functions pertaining to residents, fellows, and outside rotators.
• Manages all residents, fellows, medical students, and resident rotators for compliance with HR/ACGME requirements (LOAs, step increases, promotions, terminations, transfers).
• Management/oversight of various software systems for programs: New Innovations, ACGME (WebAds), GMETrack; FREIDA, ERAS (Electronic Resident Application System) Recruitment system; Thalamus, NRMP system
• Administers ACGME/CODA/CPME site visits for program and serves as required site visit participant.
• Knowledge of licensing process, visas, an ECFMG requirements
• Liaison for Finance office for Medicare Cost Report.
• Other duties as assigned.

Competencies (Knowledge, Skills, and Abilities Required):

• Intermediate Knowledge of Graduate Medical Education residency program coordination process Intermediate knowledge of ACGME Accreditation requirements.
• Good communication and interpersonal skills. Excellent problem-solving skills. Excellent organizational and administrative abilities. Complete familiarity with computers and database management required.

Minimum Education and Experience Requirements:

Education:

• Bachelor’s Degree required, preferably Health administration, education, or business. In lieu of Bachelor’s degree, years of GME experience will be considered.

AND

Experience:

• Two years (or under) experience as a residency program coordinator or similar function within a Graduate/Undergraduate Education facility, including working knowledge of specialized software and program accreditation requirements. 

Work Shift

Workday Day (United States of America)

Worker Sub Type

Regular

Employee Entity

Thomas Jefferson University

Primary Location Address

925 Chestnut Street, Philadelphia, Pennsylvania, United States of America

Nationally ranked, Jefferson, which is principally located in the greater Philadelphia region, Lehigh Valley and Northeastern Pennsylvania and southern New Jersey, is reimagining health care and higher education to create unparalleled value. Jefferson is more than 65,000 people strong, dedicated to providing the highest-quality, compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrow's professional leaders for 21st-century careers; and creating new knowledge through basic/programmatic, clinical and applied research. Thomas Jefferson University, home of Sidney Kimmel Medical College, Jefferson College of Nursing, and the Kanbar College of Design, Engineering and Commerce, dates back to 1824 and today comprises 10 colleges and three schools offering 200+ undergraduate and graduate programs to more than 8,300 students. Jefferson Health, nationally ranked as one of the top 15 not-for-profit health care systems in the country and the largest provider in the Philadelphia and Lehigh Valley areas, serves patients through millions of encounters each year at 32 hospitals campuses and more than 700 outpatient and urgent care locations throughout the region. Jefferson Health Plans is a not-for-profit managed health care organization providing a broad range of health coverage options in Pennsylvania and New Jersey for more than 35 years.    

Jefferson is committed to providing equal educa­tional and employment opportunities for all persons without regard to age, race, color, religion, creed, sexual orientation, gender, gender identity, marital status, pregnancy, national origin, ancestry, citizenship, military status, veteran status, handicap or disability or any other protected group or status. 

Benefits

Jefferson offers a comprehensive package of benefits for full-time and part-time colleagues, including medical (including prescription), supplemental insurance, dental, vision, life and AD&D insurance, short- and long-term disability, flexible spending accounts, retirement plans, tuition assistance, as well as voluntary benefits, which provide colleagues with access to group rates on insurance and discounts. Colleagues have access to tuition discounts at Thomas Jefferson University after one year of full time service or two years of part time service. All colleagues, including those who work less than part-time (including per diem colleagues, adjunct faculty, and Jeff Temps), have access to medical (including prescription) insurance.

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