Event Management Specialist

Summary

* Event Management Specialist is responsible for fully managing small/medium events with low/medium budgets and are of low/medium priority that are part of local Activity Plan.

Job description

FUNCTIONAL RESPONSIBILITIES AND DUTIES

* Independently manage small/medium events.

* Estimate event costs, track expenses, and ensure adherence to the budget.

* Collaborate with the Procurement Department to ensure competitive pricing and quality.

* Coordinate with external vendors, negotiate contracts, and oversee their performance.

* Engage with attendees, delegates, partners, and other relevant parties to achieve the highest satisfaction ratio.

* Identify, select and suggest venue to the budget owner for approvement.

* Set up event spaces according to Marketing Brand Guidelines.

* Create an attractive and cohesive visual experience for attendees.

* Coordinate team members allocated from other departments. Provide clear instructions to team members.

* Create and manage satisfaction surveys. Analyze survey results and report findings.

* Manage event microsites and apps.

* Handle merchandise stock and shipping.

* Deploy invitation campaigns via relevant communication channels. Set up user-friendly online registration processes.

* Contract live presentations and demonstrations.

* Utilize digital analytics and post-event follow-up.

* Implement automated follow-up campaigns to nurture leads.

* Evaluate event investments, Analyze return on investment (ROI) for each event.

* Produce promotional materials and company giveaways.

* Proofread, update, and produce marketing materials.

* Ensure consistent corporate identity alignment.

* Carry out other work according to the instructions of a managing employee in accordance with the activity of the department and the company.REQUIREMENTSEducation:

* Bachelor's degree, BA/BS required, MBA strongly desired or equivalent work experience.Experience:

* Years of work experience: 3 years of experience in event management and marketing production. (2 years of experience in project management is advantage)Knowledge:

* Advanced knowledge of Excel and Word.

* Time Management.

* Planning, organizing skills

* Strong writing skills for content creation, message composition, and email communication.

* Preparation of materials for effective presentations and video content.

* Natural ability to influence, assert oneself, and defend one’s own opinion.

* Adherence to standard processes for event management: planning, organizing, coordinating, directing, executing, monitoring, and evaluating.

* Excellent interpersonal and communication skills.

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Openness, willingness to collaborate, and approachability.

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Ability to listen to internal customer requirements, seek solutions, and find resolutions.

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High degree of independence.

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Creativity.

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Positive mindset and resilience in the face of setbacks

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Assertiveness

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LeadershipLanguage:

* English: B1Communication:

* Excellent verbal communication skills.Managerial skills:

* N/APersonal characteristics:

* Attention to detail.

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Results-oriented.

Benefits

Health & well-being

• Cigna Medical Plan
• Cigna Dental Plan
• EyeMed Vision Plan
• Reliance Standard Life Insurance
• Reliance Standard Long Term Disability Plan
• HealthJoy Employee Assistance Program
• Cigna Supplemental Insurance
• Lifestyle Spending Account
• Bi-Weekly Mediation Series 
• On-site Gym and shower facilities

Family

• Volunteer Day off
• Paid Time off
• Tuition Reimbursement
• Birthing Parent Match
• Pet Insurance

Office

• Recreational Zone
• Coffee & Snacks
• Parking Benefit

Other

• Benefit Hub - Discounts on travel, cars, electronics, etc…
• 401(k) retirement savings
• ESET's Charitable Contributions Program
• Referral Program

Primary location

San Diego

Additional locations

Time type

Full time