Event Staffing Coordinator

Staffing Coordinator – Global Sports & Fan Experience Projects (U.S., Mexico, Canada)

The Staffing Coordinator plays a key role in ensuring all event shifts are fully staffed and executed seamlessly. This position partners closely with Staffing Managers to prioritize, recruit, and schedule talent for a series of large-scale international sporting and fan engagement events taking place across North America in 2026. You'll help maintain smooth operations across multiple time zones and project teams, balancing day-to-day coordination with proactive outreach and problem-solving.

At Elevate, we live by our core values in everything we do:People, People – supporting and collaborating with every team member.Elevation – creating a fun, stimulating, and nurturing work environment.Take Pride – owning your work and knowing it adds value.Better Together – because a healthy team equals a healthy company.

Key Responsibilities

• Partner with assigned Staffing Managers to align on daily and weekly priorities.

• Join morning check-ins to review staffing needs and weekend coverage.

• Provide clear Friday handovers for weekend execution.

• Support recruitment efforts through internal and external channels.

• Send out staffing blasts in 1CRM for open roles and repost listings as needed.

• Research and post on relevant job boards and community groups.

• Explore creative outreach strategies, including influencer and brand partnerships.

• Make outreach calls or messages to candidates for urgent or high-volume needs.

• Coordinate closely with Staffing Managers for bookings and confirmations.

• Conduct weekend check-ins, manage rebookings, and review attendance logs.

• Approve shifts in the 1CRM Time & Attendance system for assigned days.

• Build and maintain job listings, and follow up with staff on pre-event training completions.

Qualifications

• High School Diploma (required)

• 1–3 years of customer service, staffing, or recruitment experience preferred

• Strong multitasking and organizational skills in a fast-paced environment

• Excellent written and verbal communication

• Confident phone presence and professional tone

• Proficient in Microsoft Office and comfortable with CRMs

• Collaborative team player who thrives on problem-solving

Physical Requirements

• Ability to sit or stand for extended periods while using a computer

• Ability to lift to 10 pounds occasionally

• Ability to move throughout the workspace as needed

Authorization Requirement

• Applicants must be legally authorized to work in the United States or Canada. At this time, we are unable to provide visa sponsorship.

As a global people agency, we believe authenticity and personality set us apart. We celebrate diversity in every form and welcome applicants from all backgrounds and cultures. Learn more about our people by searching #elevatingpeople on LinkedIn, Instagram, Twitter, or Facebook.

Elevate Staffing provides equal employment opportunities to all employees and applicants and prohibits discrimination or harassment based on any protected characteristic under federal, state, or local laws.

If you're energized by fast-paced, international projects and love connecting people with opportunities, we'd love to hear from you! Apply today to join our growing team supporting one of the most exciting global sporting experiences in 2026.