Events Specialist

Purpose: The Events Specialist is a key member of the Signature Events team who plays a critical role in leading the planning and expert execution of the Foundation’s signature/special events that meet or exceed fundraising goals. This role is deeply collaborative, working closely with internal teams and community volunteers to plan and execute  impactful events. This role is part of a highly collaborative team that values shared success, attention to detail, and creating events that drive engagement and advance our mission. 

Primary responsibilities: The following are representative of the duties and responsibilities associated with this position and are not meant to be an all-inclusive list  

• Collaborate with field team members—including Community Managers, Events Assistants—to plan and manage all aspects of special events, ensuring smooth logistics and meaningful outcomes that support organizational goals.
• Develop, implement, and support new and existing signature events such as dinner galas, tasting events, golf tournaments, etc. 
• Manage events from initial concept through execution and post-event follow-up, ensuring alignment with Foundation guidelines and delivering a seamless experience for attendees and stakeholders.
• Develop and manage event timelines (planning and day of event) and ensure that events are on track and on time. 
• Coordinate, negotiate, and execute contracts related to venues, logistics, vendors, entertainment, and volunteers, etc. 
• Oversee event budgets and fiscal management in alignment with Foundation procedures, ensuring responsible stewardship and adherence to financial guidelines throughout the planning and execution process.
• Work closely with the Marketing and Communications team to create event collateral—including save-the-dates, invitations, promotional materials, signage, and journals—ensuring all content reflects the Foundation’s branding and accessibility standards.
• In partnership with internal teams, build and execute strategic fundraising and cultivation plans that engage volunteer committee members, donors, corporate partners, and volunteers to achieve event revenue goals. 
• Assist in managing volunteer event fundraising committees in collaboration with the Community Manager, including participation in committee meeting and supporting volunteer engagement and coordination.
• Coordinate outreach to past event supporters—including sponsors, table and ticket purchasers, and donors—while supporting efforts to identify and engage new prospects in collaboration with the Community Manager and event fundraising committee members.
• Lead the development and management of event auctions by motivating and guiding event committee members in their outreach efforts, while also supporting and directing the Events Assistant in solicitation and coordination tasks.

Requirements: 

• 3–5 years of experience planning and executing fundraising events, with a demonstrated ability to manage logistics, engage stakeholders, and contribute to revenue-generating outcomes

• Experience with donor/relational databases and event utility systems (such as Classy, GoFundMePro, and Virtuous)

• Demonstrated ability to lead and inspire volunteers, while building and maintaining strong, positive relationships with donors, committee members, and other community members

• Highly organized, detail-oriented and able to manage multiple projects simultaneously in a fast-paced environment 

• Excellent interpersonal and customer service skills; strong verbal and written communication skills 

• Requires excellent attendance and must be accountable for quality of work 

• Fully proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) 

• Able to lift to 30 lbs

• Must be able to work a flexible week, weekends, and evenings, as necessary  

• Possession of valid driver’s license with driving record acceptable to Foundation insurance carrier 

Position Specifics:

• Location: Denver, CO--relocation not provided
• Work Environment: This role is primarily home-based, with significant coordination and planning conducted remotely. However, it requires frequent travel to local events for on-the-ground execution, as well as occasional travel for trainings and organizational meetings. Team members are also expected to actively strengthen community partnerships through in-person engagement when appropriate.
• HP or MAC laptop, monitor, printer, $120.00 monthly technology stipend provided
• The budgeted starting salary range: $58k–$68k. This range is what we reasonably expect to offer for this role and considers factors including but not limited to: geographic market, skill sets, depth of experience, and salary equity to internal roles
• Additional Compensation: 5% annual bonus
• Full-time, M-F with flexibility; some evening and weekends required.
• Reporting to National Director; no direct reports

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