Executive Assistant

BaRupOn, a California-based, multi-faceted company specializing in logistics, global supply solutions, and government contracting, is seeking a highly skilled Executive Assistant to support our executive leadership in Irvine, CA. Our work spans diverse industries and international markets, requiring a professional with a strong business background, a proactive mindset, and the ability to manage sensitive information with the utmost discretion.

Responsibilities:

• Provide high-level administrative support to executives, including scheduling, correspondence, and document preparation

• Assist with contract review, drafting, and filing in coordination with legal counsel

• Maintain organized records and files, ensuring compliance with company and legal standards

• Coordinate meetings, prepare agendas, and track follow-up actions

• Conduct research and prepare reports to support executive decision-making

• Act as a liaison between executives and internal/external stakeholders

Qualifications:

• Strong business background

• Preferred: Studies in Business Law or related field

• Minimum 3 years of legal work experience (law firm or in-house)

• Exceptional organizational skills and attention to detail

• Excellent written and verbal communication skills

• Ability to manage multiple priorities and meet deadlines under pressure

• High level of professionalism and discretion

Why Join BaRupOn?

• Be part of a growing, globally connected company

• Work closely with executive leadership and gain insight into strategic operations

• Competitive compensation and benefits package