Executive Assistant

The Opportunity

As an Executive Assistant, you will provide high-level, administrative support to our C-suite. Serving as a trusted advisor and gatekeeper, you will manage complex priorities in a fast-paced environment, ensure seamless communication, and drive strategic initiatives on behalf of the executive leadership. This role is critical in enabling our executives to focus on high-impact priorities by providing administrative and organizational support, anticipating needs, managing sensitive information, and representing the office with utmost professionalism both internally and externally.

What You Will Do:

• Act as the primary point of contact between senior leadership, employees, clients, and external partners.
• Oversee and prioritize complex calendars, proactively resolving conflicts and ensuring executives' time is aligned with business priorities.
• Plan, coordinate, and execute executive offsites, leadership team meetings, and high-stakes events, including agenda preparation, materials distribution, minutes, and follow-ups.
• Manage domestic and international travel arrangements, including itineraries, visas, and expense reconciliations.
• Lead and track cross-functional projects and strategic initiatives, ensuring timely execution and follow-through on action items.
• Manage onsite and offsite events and meetings, including managing vendors, payment, meeting materials, agenda, etc.
• Anticipate executive needs, proactively identifying and addressing operational and administrative issues to optimize workflow.
• Prepare and manage executive reports, dashboards, and presentations for internal and external stakeholders, including board-level materials.
• Build strong working relationships across all levels of the organization, acting as a culture carrier and ensuring the executive office is represented with professionalism and excellence.
• Exercise independent judgment in handling urgent and sensitive matters, escalating as appropriate.
• Maintain a pulse on organizational priorities and act as a thought partner to the executive team, providing insight and recommendations when appropriate.

Who You Are:

• 7+ years of experience as an Executive Assistant, with at least 3 years supporting C-level executives in high-growth or complex organizations.
• Demonstrated experience managing highly confidential information and sensitive issues with integrity and discretion.
• Strong business acumen and ability to understand organizational priorities, anticipating the needs of senior leadership.
• Exceptional organizational skills and ability to manage multiple high-priority projects simultaneously, often under tight deadlines.
• Strong relationship-builder, skilled at influencing, negotiating, and collaborating across all levels of an organization.
• Excellent written and verbal communication skills, with experience preparing executive-level communications and presentations.
• Advanced expertise in Microsoft Office Suite, and virtual conferencing platforms.
• Proactive, resourceful, and adaptable, with a continuous improvement mindset.
• High emotional intelligence, professionalism, and the ability to remain composed under pressure