Executive Assistant
A public accounting firm is seeking an experienced Executive Assistant to support executive leadership and the administrative team. This is a fully onsite position suited for someone who thrives in a professional office environment and has prior experience working in an accounting or CPA firm. This role plays a key part in ensuring the smooth day-to-day operations of the firm and provides both administrative and front desk support as needed.
Primary Responsibilities
• Assemble tax returns in both paper and electronic formats, including use of SafeSend
• Prepare billing and invoices
• Manage calendars and scheduling
• Generate, edit, and format reports and documents
• Assist with 1099 preparation and assembly
• Prepare documents for mailing or delivery
• Support the administrative team lead with projects and special initiatives
Front Desk and Office Support (as needed)
• Answer incoming phone calls and route appropriately
• Create certified mail and FedEx labels
• Prepare packages for courier drop-off
• Check in staff and visitors
• Manage front desk email inboxes and requests
• Assist with staff timesheet reporting to management
Qualifications
• Prior administrative experience in an accounting firm or public accounting environment required
• Strong organizational and time management skills
• High attention to detail and accuracy
• Ability to manage multiple tasks and meet deadlines
• Professional written and verbal communication skills
• Proficiency with standard office software and document management tools
• Comfortable working in a fully onsite office setting
$50,000 - $60,000 a year