Job Summary:
We are seeking a highly organized and detail-oriented Executive Assistant with prior experience in Accounting, Finance, Banking, or a Law Firm environment to provide high-level administrative and operational support to senior leadership. This role requires strong financial acumen, discretion in handling confidential information, and the ability to manage complex schedules and priorities in a fast-paced professional setting.
Responsibilities:
- Provide comprehensive administrative support to executive leadership, including calendar management, meeting coordination, and travel arrangements
- Prepare, review, and format financial, legal, and executive-level documents, reports, and presentations
- Assist with accounting and finance-related tasks such as invoice processing, expense reports, budgeting support, and basic financial tracking
- Coordinate with internal accounting, finance, legal, and compliance teams as needed
- Manage correspondence, contracts, and sensitive documents with a high degree of confidentiality
- Support billing, timekeeping, and expense reimbursement processes (especially in law firm or banking environments)
- Maintain organized electronic and physical filing systems for financial and legal records
- Track deadlines, approvals, and follow-ups related to executive, financial, or legal matters
- Serve as a professional point of contact between executives and internal/external stakeholders
- Assist with special projects and ad hoc executive initiatives as assigned
$50,000 - $60,000 a year