Executive Assistant

Benefits:Health & Insurance Benefits

• Health insurance (medical)

• Dental insurance

• Vision insurance

• Life insurance and retirement plan options 

✔ Retirement Plans

• 401(k) retirement savings plan

• Employer matching contributions on 401(k)

✔ Paid Time Off

• Paid time off and 9 Paid Holidays!

✔ Work Environment Perks

• Hands-on training and skill development

• Provide direct administrative support to the Vice President, including calendar management, scheduling, and reminders
• Coordinate meetings, jobsite visits, and occasional travel
• Screen calls, emails, and visitors, serving as a professional point of contact for the Vice President
• Prepare and organize correspondence, reports, and basic presentations
• Handle sensitive and confidential information with discretion
• Assist with organizing project files, contracts, permits, change orders, and other job documentation
• Help track deadlines, inspections, and key project milestones
• Communicate with managers and vendors as needed
• Draft and proofread emails, letters, and internal communications
• Assist with client communications and follow-ups when requested
• Help manage day-to-day office operations, supplies, and basic systems
• Improve and maintain simple office processes and filing systems
• Perform a variety of administrative tasks and special projects as needed

• Work is mostly performed in an office setting.
• Some work is performed outdoors in all weather conditions.
• This work environment may expose the employee to high noise and dust typically associated with a construction project or shop.
• Employee may work on and near heavy equipment and moving machinery when needed.
• Employee is potentially exposed to fumes or airborne particles, moving mechanical parts and vibration.

• This is a full-time position.

• Frequently required to stand.
• Frequently required to walk.
• Frequently required to sit.
• Frequently required to utilize hand and finger dexterity.
• Occasionally required to climb, balance, bend, stoop, kneel, or crawl.
• Frequently required to talk or hear.
• Occasionally work near moving mechanical parts.
• Occasionally, fumes, airborne particles, or hazardous chemicals.
• While performing the duties of this job, the noise level in the work environment can be moderate to loud.
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. (Either naturally or with correction)
• Maintain constant alertness to the multiple concurrent activities of the shop/yard/construction site, including the activities of other employees and contractors, the operation of stationary equipment, and the movement of mobile equipment.

• 3+ years of experience in an administrative or executive assistant role
• Strong organizational skills and ability to manage multiple priorities
• Excellent communication and interpersonal skills
• High level of trustworthiness and professionalism
• Proficiency in Microsoft Office or Google Workspace
• Comfortable working in a small, family-oriented business environment

• Experience in accounting
• Experience in construction, trades, real estate, or a related industry
• Familiarity with construction documents and terminology
• Ability to work independently and take initiative
• Associate’s degree or equivalent work experience

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