Executive Assistant to Senior Leadership
Automate your job search with Sonara.
Submit 10x as many applications with less effort than one manual application.1
Reclaim your time by letting our AI handle the grunt work of job searching.
We continuously scan millions of openings to find your top matches.
Job Description
The Executive Assistant to Senior Leadership is a highly skilled and trusted administrative professional responsible for supporting the executive leadership team in a fast-paced, dynamic environment. This individual will serve as the central point of coordination for senior leaders, handling executive calendars, board communications, travel logistics, confidential reporting, and cross-departmental initiatives.
The role requires exceptional organizational skills, discretion, flexibility, and a 24/7 on-call mindset. The Executive Assistant must anticipate needs, solve problems proactively, and represent the executive team professionally inside and outside the organization.
Key Responsibilities
- Manage and prioritize complex calendars, meetings, and travel for multiple senior executives
- Prepare executive-level reports, presentations, board documents, and meeting summaries
- Coordinate cross-functional project support and follow-ups on behalf of the executive team
- Act as a liaison between executives and internal departments, clients, and external partners
- Maintain absolute confidentiality and discretion on sensitive organizational matters
- Arrange travel logistics, lodging, and expense reconciliation
- Support leadership with communications, including drafting correspondence, memos, and announcements
- Monitor and respond to urgent messages and requests at all hours (24/7 availability required)
- Organize and prepare for board meetings, leadership offsites, and strategic planning sessions
- Perform additional administrative tasks and special projects as directed
Requirements
- Minimum 7–10 years of experience as an Executive Assistant, supporting C-Suite or Senior Leadership
- Proven ability to handle highly sensitive and confidential information with professionalism
- Strong command of Microsoft Office Suite, Google Workspace, and executive calendaring platforms
- Excellent communication, writing, and interpersonal skills
- Ability to multitask under pressure, meet deadlines, and work autonomously
- Flexibility to be on call 24/7 and support after-hours communications and travel needs
- Strong judgment, problem-solving ability, and proactive mindset
Preferred Experience
- Experience in hospitality, fuel, transportation, logistics, or high-growth environments
- Project coordination or operations support a plus
Automate your job search with Sonara.
Submit 10x as many applications with less effort than one manual application.