Executive & HR Coordinator

• Provide high level administrative and strategic support to the Chief Executive Officer and executive leadership team
• Manage executive calendars, communications, meeting coordination, and follow-up on action items and deliverables.
• Draft, review, and edit correspondence, reports, and presentations with minimal supervision.
• Coordinate logistics, materials, and documentation for leadership and board meetings, and prepare minutes and summaries.
• Exercise independent judgment in prioritizing requests, managing competing demands, and safeguarding confidential information.
• Oversee select organizational projects and ensure deadlines are met.
• Develop and maintain efficient administrative systems and procedures to enhance executive team operations.

• Partner with the Chief of Staff to support and implement HR policies, processes, and initiatives.
• Manage and improve recruitment workflows, including job postings, candidate communications, and hiring coordination.
• Oversee onboarding and offboarding processes, ensuring compliance with internal policies and applicable laws.
• Maintain HRIS accuracy and integrity, managing changes to employee records, compensation updates, and performance tracking.
• Support benefits administration, compliance filings, and employee relations documentation.
• Coordinate the annual performance review cycle and assist in identifying training and professional development needs.
• Assist in the development, revision, and communication of HR policies and the employee handbook.
• Contribute to initiatives that strengthen employee engagement, culture, and retention.

• Serve as a trusted liaison between executive leadership and staff, ensuring clear and effective internal communication.
• Help coordinate all-staff meetings, retreats, and internal engagement events.
• Collaborate with Finance and Operations on cross-departmental projects, process improvements, and data management.
• Take initiative in identifying opportunities for improved efficiency and consistency across organizational systems.

• Provide leadership and administrative support for organizational initiatives and special projects.
• Support development, community engagement, and public events as needed.
• Perform other responsibilities as assigned by the Chief Executive Officer or Chief of Staff.

• 2–5 years of progressively responsible experience in executive administration, human resources, or operations, preferably in a nonprofit or mission-driven organization.
• Demonstrated ability to exercise independent judgment, handle confidential information, and make decisions aligned with organizational priorities.
• Strong organizational and time management skills with attention to detail and follow-through.
• Excellent written and verbal communication skills.
• Experience with HRIS systems and Google Workspace required; familiarity with Paycom a plus.
• Proven ability to manage multiple priorities in a fast-paced environment.
• Commitment to professionalism, integrity, and a collaborative approach.
• Availability for occasional evening or weekend meetings or events.
• Commitment to the mission of the JCC East Bay.

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