Executive Secretary- Nursing Administration

Main Functions: To provide all aspects of clerical duties for the Vice President, Patient Care

Accurately performs a wide variety of typing assignments which are often confidential in nature.

Analytically prepares a variety of administrative reports, statements, and rosters. Gathers data and other necessary information when preparing special reports and analyses for review.

Composes routine correspondence, memorandums, reports, etc. as required by supervisor.

Opens, sorts, reviews and distributes incoming mail and prepares responses to routine inquiries.

Accepts and screen telephone calls, in an accurate manner, for supervisor and/or routes calls appropriately.

Appropriately arranges meetings and conferences, schedules interviews and appointments and performs other duties related to maintaining supervisor's personal schedule.

Establishes, maintains and revises record keeping and filing systems. Classifies, sorts and files correspondence, records and other documents.

May be responsible for recording of minutes at various committee meetings.

Requirements: Excellent computer skills, PowerPoint, Publisher, Word, etc. Must possess excellent interpersonal skills, the ability to write correspondence for the Vice President, must also be able to oversee the Nursing Office staff and be able to handle busy workflow demands. Must be able to work with Department Directors and assist as needed.