Lease Administration Manager

About the Position

The Lease Administration Manager is responsible for managing and maintaining lease data, ensuring accuracy of financial obligations, critical dates, and lease terms across a real estate portfolio. This role serves as the primary point of contact for lease-related documentation, audits, and reporting to support real estate operations, legal, accounting, and compliance.

Functions

• Abstract lease documents and input accurate data into lease management systems (e.g., critical dates, rent schedules, options).
• Track and manage key dates such as lease expirations, renewals, rent escalations, and termination options.
• Review and reconcile rent payments, CAM charges, property taxes, and other landlord billings.
• Ensure compliance with lease terms and conduct internal reconciliation audits.
• Manage, track and report vacant space across the portfolio
• Collaborate with real estate, legal, finance, and operations teams on lease negotiations, amendments, vacancy reporting and landlord communications.
• Generate lease reports and dashboards for internal stakeholders.
• Maintain digital and physical lease files in accordance with company records management policies.
• Manage onboarding/offboarding of locations and lease transitions
• Responsible for real estate market intelligence, surveys, site selection and pricing during the RFP process
• Assists in special real estate projects as requested by leadership

Qualifications

• Bachelor's degree in Business, Real Estate or another related discipline preferred.
• 5-7 years of experience in lease administration, property management or corporate real estate required; distribution warehousing experience preferred.
• Excellent working knowledge of Microsoft Office products (i.e. Word, PowerPoint, Excel, and Outlook).
• Strong attention to detail and ability to interpret complex lease language.
• Excellent communication and organizational skills.
• Self-directed with demonstrated ability to effectively organize and manage time
• Experience in producing results in a dynamic and fast-paced environment
• Ability to work with a diverse workforce and cross functionally to build strong internal partnerships
• Ability to adapt quickly to changing projects/priorities

Competencies

• Business Acumen- Knowledgeable in current and possible future policies, practices, trends, technology, and information affecting his/her business and organization.
• Communicate for Impact- Proactively communicate with all stakeholders throughout the life cycle of programs and projects.
• Influencing Others- Can quickly find common ground and can solve problems for the good of the organization with a minimal amount of noise. Authentically gains trust and support of peers.
• Managing Transitions/ Change Management- Effectively plans, manages and communicates changes in processes with appropriate stakeholders.
• Strategic Agility- Enable Kenco to remain competitive by adjusting and adapting to innovative ideas necessary to support Kenco's long-term organizational strategy.

Travel Requirements

• This position is expected to travel less than 25% of the time
• A passport is not required, but recommended.

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