Office Administrator

General Office Administration:

• Monitor office supply inventory and manage reordering to ensure consistent stock levels.
• Oversee invoice tracking and processing related to office and operational expenses.
• Manage incoming phone calls and direct inquiries to the appropriate personnel.
• Handle mail distribution and ensure timely internal delivery.
• Support company fleet management, including vehicle tracking and service coordination.
• Coordinate onboarding logistics for new hires, including workspace setup and introductory materials.
• Organize large meetings and company events, including scheduling, venue coordination, and materials preparation.
• Assist with event planning for team gatherings, offsites, and division-wide functions.
• Provide general support to management and assist with various administrative projects as needed.

Service Support Responsibilities:

• Answer incoming service calls, record detailed messages, and promptly forward them to the appropriate service team member.
• Manage and coordinate the technician schedule to ensure efficient service delivery.
• Handle billing for service-related work, including preparing and sending invoices to customers.

Warehouse Support (Backup Role):

• Provide backup support to the Warehouse Manager, including procurement of materials and receiving incoming shipments.

Requirements

• 1+ years of experience in procurement/purchasing.
• 1+ years of experience in an office environment.
• Proficiency in MS Outlook, Word, Excel, and PowerPoint.
• Experience in using established ERP Systems (Microsoft AX and/or Sage is ideal).
• Ability to handle confidential or sensitive information.
• Strong analytical skills.
• Keen attention to details with an ability to spot errors.
• Must be able to prioritize and stay well-organized.
• Excellent written and verbal communication skills.
• Work cooperatively with other internal departments to assist customers or complete project work.

Pay Rate: $26-$31/hr. DOE.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

Basic Life Insurance

Voluntary Life Insurance

Short Term & Long Term Disability

Paid Vacation

Paid Sick Time

Paid Holidays

401K with Company match

Albireo Energy is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.