Payroll Tax & Accounting Analyst

Volunteers of America National Services is seeking a Payroll Tax & Accounting Analyst to join our team who is responsible for all payroll tax and accounting matters.

Schedule: Monday-Friday Flexible between 7:00 AM-6:00 PM (Hybrid 3 days onsite, 2 days work from home)

Location: 7485 Office Ridge Cir, Eden Prairie, MN 55344

Salary: $80,000-$90,000 (Based on Experience) 

About the Job: The Payroll Tax & Accounting Analyst Works collaboratively with the Payroll Manager to handle all payroll tax and accounting matters. Acts as a backup to the Payroll Specialist to assist with all payroll processing duties.

Benefit Highlights:

• 403(b) Retirement Plan
• Career scholarships;
• Continuing career education and leadership programs;
• Medical, Dental and Vision Insurance
• Paid Time Off (Vacation, Holiday & Sick Days)
• NetSpend – Get paid early: Tap into 50% of your earnings before payday

Essentials:

Handle all payroll tax issues for VOANS facilities (not including VOA Inc.):

• Ensure payroll taxes are set up correctly – working with the tax agencies as well as UKG Payment Services.
• Handle payroll tax notices from agencies – both from the U.S. Mail and by email, by creating cases in the UKG Community and working with UKG Payment Services, as well as the tax agencies.
• Watch for tax fallouts and set up new tax codes with UKG.
• Open and close tax accounts with agencies (state and local).
• Make tax adjustments to employee’s records in UKG.
• Assist the Payroll Manager in reconciling the payroll taxes on a quarterly and annual basis. Help to ensure that W-2s are accurate.

Responsible for payroll accounting processes:

• Run the GL every payroll and check for errors.
• Create all reports that accounting needs for monthly reconciliation.
• Research any discrepancies at the request of accounting staff.
• Create new GL codes for earnings, taxes and deductions (GL mapping).
• Various month-end and ad hoc reporting.

Monthly Benefit/Deduction Processes:

• Month-end reporting of benefits for Accounting.
• Download Cigna invoice – prepare and submit check request.
• Prepare FSA allocation calculation.
• Prepare Employee Assistance Program allocation and correct vendor invoice.
• Download Colonial invoice & compare to UKG report – upload modified invoice to website.
• Fill out combined benefits billing check request.
• Fill out Unum monthly invoice document and then online billing statement.
• Calculate Gulf Coast invoice and initiate ACH.

Other Duties: 

• Act as backup for Payroll Specialist for facility payroll processing and for Payroll Manager for corporate payroll processing.
• Prepare reports as requested for audits, accounting and human resource staff.
• Assist Payroll Specialist in handling all emails coming in to the UltiPro Help inbox.
• Other duties as assigned by the Payroll Manager or as requested by other management staff.

Required Qualifications:

• Bachelor’s degree in Accounting or related field 
• Five (5) years of experience in payroll processing.
• Two (2) years of experience in payroll taxes.
• Experience with UKG Payroll preferred, but not required.
• Strong attention to detail
• Knowledge of accounting skills including computer systems/ software.
• Administrative self-sufficiency required.
• Team player attitude absolutely essential.
• Proficiency in Microsoft Office (Outlook, Word, Excel) with strong problem-solving skills.
• Customer-oriented and have proven experience with relationship building.
• Organizational and project management skills.
• Excellent verbal and written communication skills.
• Ability to work flexible hours.

At VOANS, we celebrate sharing, encouraging and embracing diversity. Equal employment opportunities are available to all without regard to race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, marital status, parental status, sexual orientation, gender identity, gender expression, genetic information, military and veteran status, and any other characteristic protected by applicable law. We believe that blending individual strengths and unique personal differences nurtures and supports our organizations’ shared commitment to our mission and creates an inclusive and diverse environment where everyone feels valued and has the opportunity to do their personal best 

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