Office Coordinator - 222

Department

MATERNAL FETAL MEDICINE - 206189

Worker Sub Type

Regular

Work Shift

Pay Grade

110

Job Description

The Professional Practice Office Coordinator provides secretarial and administrative support to the Professional Practice Director, Nurse Residency Program Manager, Nursing Excellence Program Manager, and additional members of the professional practice department. Support includes updating schedules/calendars, reviewing and responding to meeting requests. Communicating schedules and updates to the supported teams as appropriated. Responsibilities include (but not limited to): Prepares, edits, proofreads, designs, and formats documents. Manages and organizes communications and ensures hard copy and/or computer files are maintained as appropriate. Maintains spreadsheets and creates reports for items such as education, competency and other confidential departmental items. Creates documents and assists in the tracking and monitoring of departmental budget. Supports student services by updating documents, spreadsheets, and assists with reporting and formatting. The office coordinator supports professional practice documents including continuous monitoring of guidelines and policies, organizational chart and signage. Intranet support including updating documents and formatting as needed. Attends and supports professional practice council meetings including scheduling timely meeting requests, e-mail correspondence, meeting minutes, and event planning. Serves as liaison with other departments and VH entities as needed to facilitate services required for the Professional Practice department.

Education

High school graduate or equivalent required

Experience

Minimum two (2) years secretarial experience preferred

Qualifications

Knowledge of medical terminology preferred

Must possess good public relations, interpersonal and organizational skills and be continuously attentive to details. Must be able to handle confidential and other sensitive information appropriately

Ability to compose or prepare finished documents from outlines or brief instructions highly desirable

Computer knowledge and experience including "Windows" and word processing required, "MS Word" and "Excel" strongly preferred. Knowledge of AS400 functions preferred

Strong written and verbal communication skills required

Ability to establish and maintain effective relationship with staff, clients and others required

Benefits

At Valley Health, we believe everyone is a caregiver, and our goal is to create an environment where our caregivers thrive physically, financially, and emotionally. In addition to a competitive salary, our most popular benefits for full-time employees include:

• A Zero-Deductible Health Plan
• Dental and vision insurance
• Generous Paid Time Off
• Tuition Assistance
• Retirement Savings Match
• A Robust Employee Assistance Program to help with many aspects of emotional wellbeing
• Membership to Healthy U: An Incentive-Based Wellness Program

Valley Health also offers a health savings account & flexible spending account for childcare, life insurance, short-term and long-term disability, and professional development. In addition, several perks come with working for the largest employer in the region, such as discounts to on-campus dining, and more.

To see the full scale of what we offer, visit valleyhealthbenefits.com.