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BID SEET Program Support - Coordinator 1

University of New OrleansNew Orleans, Louisiana
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Job Description

Thank you for your interest in The University of New Orleans.

Once you start the application process, you will not be able to save your work, so you should collect all required information before you begin.  The required information is listed below in the job posting.  

You must complete all required portions of the application and attach the required documents in order to be considered for employment.  

Department

OPH-Bureau of Infectious Diseases

Job Summary

Job Description

  • Coordinates administrative and support functions for the Section of Environmental Epidemiology and Toxicology (SEET) and the Bureau of Infectious Disease (BID) staff.
  • Assists with calendar management for key staff, meeting arrangements; photocopying; drafting emails/memos, recording meeting notes, routine answering and routing of telephone calls and emails; assisting with printing and mailing projects and database compilation and entry.
  • Assists with travel arrangements, authorizations, and expense accounts.
  • Functions as the primary LA GOV purchasing agent, handles and tracks purchase card transactions, ensures invoices are entered in system and paid.
  • Assists with obtaining and comparing acquisition specifications.
  • Makes recommendations for purchasing decisions.
  • Monitors and maintains equipment service contracts on equipment such as printers, facsimile machines, renewal and updating maintenance agreements, contacting service providers, and verifying work completion.
  • Supports all inventory and surplus processes for both Programs including but not limited to: surplus preparation, equipment availability notifications, data entry, and preparation of transfer detail reports and reviews and verifies annual property and inventory control reports from Louisiana Department of Health (LDH) Operations and provides completed forms and reports back to Operations and Support.
  • Conducts safety inspections, quarterly safety meetings and communications with Benson Tower Building Management as it relates to safety drills and routine maintenance service requests.
  • Maintains the Employee Emergency Database.
  • Other tasks as assigned.

QUALIFICATIONS
REQUIRED:

  • Bachelor’s degree, or Associate’s degree plus 3 years of professional experience, or 6 years of professional work experience.
  • Must have experience using MS Office products (e.g. Outlook, Excel, PowerPoint)
  • Excellent analytical and critical thinking skills; effective organizational and time management skills.
  • Great attention to detail and follow up.
  • Ability to manage projects, assignments, and competing priorities.
  • Proficient in the use of Zoom, Teams, and Microsoft Office, including but not limited to Outlook, Word, and Excel.

DESIRED:

  • Advanced degree.
  • Minimum 1 year professional experience performing administrative functions within an office environment or health care field.
  • Minimum 1 year professional experience with creating data reports.
  • Minimum 1 year professional experience with project or program coordination.
  • Relevant industry certifications.

Required Attachments

Please upload the following documents in the Resume/Cover Letter section. 

  • Detailed resume listing relevant qualifications and experience;
  • Cover Letter indicating why you are a good fit for the position and University of Louisiana Systems;
  • Names and contact information of three references;
  • Diversity Statement (required for all Faculty positions and any Staff position of Assistant Manager and higher).

See Diversity Statement instructions by clicking this link: https://www.uno.edu/careers/diversity-instructions

Applications that do not include the required uploaded documents may not be considered.

Posting Close Date

This position will remain open until filled.

Note to Applicant:

Applicants should fully describe their qualifications and experience with specific reference to each of the minimum and preferred qualifications in their cover letter. The search committee will use this information during the initial review of application materials.

  

References will be contacted at the appropriate phase of the recruitment process.

  

This position may require a criminal background check to be conducted on the candidate(s) selected for hire.

  

As part of the hiring process, applicants for positions at the University of New Orleans may be required to demonstrate the ability to perform job-related tasks.

The University of New Orleans is an Affirmative Action and Equal Employment Opportunity employer.  We do not discriminate on the basis of race, gender, color, religion, national origin, disability, sexual orientation, gender identity, protected Veteran status, age if 40 or older, or any other characteristic protected by federal, state, or local law.