Part-Time Office & Operations Coordination (Real Estate)
Automate your job search with Sonara.
Submit 10x as many applications with less effort than one manual application.1
Reclaim your time by letting our AI handle the grunt work of job searching.
We continuously scan millions of openings to find your top matches.
Job Description
About Us
Pacific Partners is a growing real estate and innovation-driven company managing multiple business verticals, including property management, development, construction, acquisitions, and consulting. We are seeking a proactive, organized, and resourceful Office & Operations Coordinator to support our daily operations, vendor management, and administrative logistics.
This is a part-time role with the potential to grow into a full-time leadership position as our company expands. The ideal candidate has experience in real estate or construction operations, is tech-savvy, and thrives in a fast-paced environment.
Key Responsibilities
Operations & Property Management Support (Top Priority)
• Contractor & Vendor Management – Identify, vet, hire, and oversee contractors for maintenance, repairs, and renovations.
• Insurance & Compliance – File and track insurance claims, ensure vendor compliance, and negotiate service contracts.
• Procurement & Inventory – Order and manage supplies, materials, and office resources for projects and operations.
• Property Maintenance Coordination – Track and schedule repairs, service calls, and inspections.
• On-Site Logistics – Assist with vendor check-ins, deliveries, and property-related tasks.
Office & Administrative Support
• Scheduling & Communication – Manage calendars, handle email correspondence, and assist in coordinating meetings.
• Errands & Office Logistics – Run office-related errands, drop off/pick up documents, coordinate deliveries.
• Travel & Event Coordination (Bonus) – Book flights, accommodations, and transportation for business travel.
• Document Management – Maintain organized files, contracts, and invoices.
Accounting & Bookkeeping Support
• Basic Financial Tasks – Assist with tracking invoices, expenses, and payments.
• Vendor Payments & Tracking – Help manage contractor payments and expense reporting.
• Collaboration with Accounting Team – Work alongside accountants/bookkeepers to ensure accurate records.
Ideal Candidate Profile
✅ Operations-Focused – Enjoys managing logistics, vendors, and contractor relationships.
✅ Highly Organized – Can juggle multiple responsibilities, track deadlines, and prioritize effectively.
✅ Tech-Savvy – Comfortable with project management tools (e.g., Asana, Monday.com, Trello), email, spreadsheets, and vendor platforms.
✅ Excellent Communicator – Handles emails professionally, negotiates with vendors, and coordinates teams effectively.
✅ Problem-Solver – Able to troubleshoot issues independently and take ownership of tasks.
✅ Real Estate/Construction Experience (Preferred) – Background in property management, construction, or real estate operations is a big plus.
Hiring Considerations
Pay Range:
• $25–$35/hr – Strong admin/logistics experience.
Hours & Schedule:
• Part-time (20–30 hours/week to start).
• Growth into full-time possible as the role expands.
Work Location:
• In-office required for logistics, contractor/vendor management, and running errands.
• Hybrid flexibility possible once fully onboarded.