Billing Specialist

Pappageorge Haymes Partners (PH) is seeking a professional Billing Specialist to join our team. The ideal candidate is an organized self-starter with strong attention to detail, a problem-solving mindset, and the ability to work independently. Familiarity with professional services environments is preferred.

Job Responsibilities:

Project Billing & Financial Administration:

• Manage monthly draft billing using Interactive billing, ensuring all deadlines are met
• Run financial reports and process project billing in alignment with contract terms and approved rate schedules
• Generate project reports for Project Managers, ensuring accuracy of calculations and data
• Set up new projects, including reviewing contract terms, preparing project budget worksheets, and closing out completed projects
• Process time and expense transfers within or between projects
• Review employee timesheets for billing accuracy
• Make labor and timesheet adjustments as needed after timesheets are posted
• Review preliminary invoices for labor accuracy, billing rates, fee maximums, and necessary reclassifications

Project Coordination & Client Communication:

• Communicate effectively with Project Managers regarding contract terms, billing guidelines, and additional services
• Distribute draft invoices to Project Managers for review and coordinate follow-up
• Prepare Change Order Forms and assist in reviewing contract documentation to ensure billing compliance
• Handle client and contractor inquiries related to project billing and accounting records

Experience:

• 3+ years of experience in project accounting or billing, ideally in professional services
• Proficient in MS Office, including Word and Excel
• Strong analytical and reporting capabilities
• Highly organized with strong attention to detail and a proactive, problem-solving mindset
• Ability to quickly learn and adapt to customized accounting systems and internal processes
• Able to manage competing deadlines and adapt to shifting priorities
• Familiar with project-based accounting principles and procedures
• Self-directed and dependable, with the ability to work independently

A comprehensive benefits package is offered, including:

• Employer-paid health insurance 
• Employer-paid life insurance and long-term disability
• Dental and vision insurance
• 401(k) with employer match
• Employee Stock Ownership Plan (ESOP)
• Paid vacation and personal days
• Discretionary performance bonus

Salary is based on qualifications and experience. The anticipated range for this position is $60,000 – $80,000.

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