Administrative Business Partner - Danvers, MA

Employee Benefits is the core of our business and at our heart we are a people-focused organization. Every day, we help over 100,000 employers give their employees peace of mind by providing health, pharmacy, long and short-term disability, vision, dental and other insurance solutions. What makes us unique is that we can surround our clients with more services and more technology-based tools and a team of advisors that simply cares more than anyone else.

If you want a career giving people the reassurance that they can have access to the health care they need for themselves and their loved ones, join OneDigital.

Our Newest Opportunity:

Summary:

The Administrative Business Partner will be primarily responsible for managing front desk activities and fulfilling general office duties.

Essential Duties and Responsibilities (include but are not limited to):

Front Desk

• Warmly answer telephone calls and direct caller appropriately;
• Welcome and assist visitors;
• Coordinate use of conference rooms and manage conference room calendar;
• Assist in set-up and clean-up of conference rooms for management and/or client meetings including coordination, selection and ordering of meals;
• Monitor and manage relationships with local hotels and transportation companies;
• Manage travel and transportation arrangements for recruits, new hires, acquisition/partner prospects, and others as needed;
• Serve as the receiving clerk and outbound leader for USPS, UPS and FedEx;
• Manage mail by overseeing the postage meter, delivering outgoing mail to specific drop offs (correct vendor) and picking up mail and packages as needed;
• Assist in setting up meetings and troubleshooting IT issues with projector, phones and internet issues in conference rooms;
• Submit IT service tickets and assists with issues that affect the entire office such as server issues.

Office Management

• Coordinate the daily operations and logistics of the office
• Initiate and implement cost effective strategies for office operations
• Coordinate and manage efficient purchase and availability of supplies in office stock room, kitchen and of the teams
• Ensure kitchen is prepped and ready for each day by monitoring dishwasher and Keurig water

Executive Support

• Coordinate and book travel for leadership team

• Help leadership team find travel itineraries that best fit their travel needs

• Assist with hotel selection and booking

• Assist with flight changes or upgrades

• Manage expense reports for Principals

• Assist with administrative needs while leadership is traveling

Marketing Support

• Coordinate with Marketing Manager the on-site availability of certain marketing materials and collateral

Qualifications, Skills and Requirements:

• Excellent verbal and written communication skills;
• Good interpersonal and customer service skills;
• Exceptional organization skills;
• Team player;
• Ability to work independently;
• Must be able to manage multiple priorities;
• Able to maintain confidentiality;
• Proficient in Microsoft Outlook, Word, Excel and PowerPoint;

Education, Training and Experience:

• 2+ years of general office administrative experience, preferred;
• Bachelor's degree, preferred

The typical base pay range for this role nationwide is $70,000.00 to $80,000.00 per year.

Your base pay is dependent upon your skills, education, qualifications, professional experience, and location. In addition to base pay, some roles are eligible for variable compensation, commission, and/or annual bonus based on your individual performance and/or the company's performance. We also offer eligible employees health, wellbeing, retirement, and other financial benefits, paid time off, overtime pay for non-exempt employees, and robust learning and development programs. You will receive reimbursement of job-related expenses per the company policy and may receive employee perks and discounts.

To learn more, visit: www.onedigital.com/careers

OneDigital is an equal opportunity employer. Not only as a matter of standard, but to honor and celebrate our differences. We believe that the power of ONE starts with you. We are committed to cultivating and preserving a culture that celebrates diversity, insists on equity and inclusion, and connects us. Ensuring our people feel seen, valued, respected, and supported is fundamental to our core values and business goals.

OneDigital provides equal employment opportunities to all employees and applicants for employment regardless of their: veteran status, uniformed servicemember status, race, color, religion, sex, sexual orientation, gender identity, age (40 and over), pregnancy (including childbirth, lactation and related medical conditions), national origin or ancestry, citizenship or immigration status, physical or mental disability, genetic information (including testing and characteristics) or any other category protected by federal, state or local law (collectively, "protected characteristics"). A copy of the Federal EEO poster is linked here.

Pursuant to local Fair Chance Ordinances, we will consider qualified applications with arrest or conviction records for employment. For applicable candidates, the following ordinances are linked here to inform you of your rights as an applicant:

City and County of San Francsico

City of Los Angeles

County of Los Angeles

Employment decisions shall comply with all other applicable federal, state and city/county laws prohibiting discrimination in employment. OneDigital complies with all criminal history inquiry [or 'ban the box'] laws in California, Connecticut, Colorado, Hawaii, Illinois, Maine, Maryland, Massachusetts, Minnesota, New Jersey, New Mexico, Oregon, Rhode Island, Vermont and Washington.

In short, we believe in hiring the most qualified applicant for the position, regardless of background.

If you have questions about our hiring policies and practices, we would be happy to discuss upon receiving your application. We hope to welcome you to OneDigital and look forward to hearing from you.

OneDigital understands the immense responsibility and opportunities provided by Artificial Intelligence. We utilize advanced Artificial Intelligence [AI] technologies to enhance our recruitment process. This includes using AI to filter candidates based on their qualifications and to rediscover potential candidates from our existing applicant pool. Our AI systems help us efficiently identify the best fit for our open positions, ensuring a streamlined and effective hiring experience. However, AI does not replace the humans in our process. If you have concerns about our use of AI, you may opt out where laws allow.

Thank you for your interest in joining the OneDigital team!