Administrative Specialist 2 - Computerized Criminal History (Cch)

Initial Posting Date:

06/30/2025

Application Deadline:

09/29/2025

Agency:

Oregon State Department of Police

Salary Range:

$4,203 - $5,838

Position Type:

Employee

Position Title:

Administrative Specialist 2 - Computerized Criminal History (CCH)

Job Description:

The Oregon State Police in Salem, Oregon is hiring for one (1) Full-Time, Permanent Administrative Specialist 2 - Computerized Criminal History (CCH) position. This position will be in-office without the option for a remote or hybrid work schedule.

Studies have shown that people from underrepresented backgrounds are less likely to apply for jobs unless they believe they meet all the qualifications and preferred skills described in a job description. We are most interested in finding the best candidate for the job and recognize that candidate may be one who comes from a less traditional background. If you meet key qualifications for the job and believe you would be a good fit, we encourage you to apply; please use your resume and cover letter to address your qualifications and the preferred skills for this position.

If you are a current OSP AFSCME employee and you wish to receive preference as an internal applicant, you must apply in Workday by end of day on 07/14/2025. If you apply after this time, you will not receive internal preference and your interview materials will be reviewed along with external applicants. This recruitment will remain open until 09/29/2025, or until filled, with application review dates occurring approximately every two weeks beginning 07/14/2025. We may close the announcement at any time after this date when we have received an adequate number of applications.

If you require an alternate format to complete the employment process, or to request a copy of the position description, please contact osp.recruiting@osp.oregon.gov and reference REQ-183094.

The salary listed is the non-PERS (Public Employee Retirement System) qualifying salary range. Prior to applying you should ensure all sections of your Workday Job History page is accurate and complete. This information is utilized during the pay equity analysis phase.

Summary of Job Duties:

In this position, you will function as a part of a team of nine within the CCH Unit. In this position, your primary duties will include the processing of set asides, motions, and other orders issued by courts throughout the state of Oregon. The accurate input of criminal history information in the Computerized Criminal History (CCH) files, which are established through positive fingerprint identification, allows for easy retrieval and reference by criminal justice and other agencies that are authorized to access CCH. This position requires an independent, self-motivated worker. You will be required to have general knowledge of the Criminal Justice Information Services (CJIS) Division operations and specific knowledge of the set aside process.

Additional duties include the entry, update, and maintenance of CCH files with data and documents provided by a variety of law enforcement agencies and other criminal justice partners. The CCH Unit works closely with other sections of the CJIS division, which requires effective collaboration and communication with one another to reach shared goals of the division. Organization, time management, and strong attention to detail are essential attributes to success in this role.

You will encounter frequent interactions with the public and representatives of other professional organizations. This contact involves answering questions related to the set aside process and general questions related to individuals' criminal history information.

Minimum Qualifications/Eligibility Requirements:

Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; OR

An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; OR

An equivalent combination of education and experience.

Preferred Skills:

• Experience working with Courts, Prosecutors, and Defense Attorney's

• Experience reviewing and interpreting court judgements and orders

• Ability to work independently and establish task priorities for own work

• Effective written and verbal communication

• Experience conducting research and applying results to work product

This recruitment announcement will be used to establish a list of qualified candidates to fill the current vacancy and may be used to fill future vacancies as they occur.

Special Qualifications:

• Must be able to provide credible sworn testimony in a criminal or civil proceeding arising from the performance of duties.

• Must be LEDS certified or be able to obtain certification upon hire.

Selection Process:

The process will be comprised of the following evaluation assessment (subject to change).

• Interview

How to Apply:

Apply in Workday by the deadline listed above, failure to submit your application by 11:59PM of the above listed date will result in automatic disqualification of your application. You must submit a resume demonstrating your experience as it relates to the minimum qualifications for the position. In addition to a resume, you must submit a cover letter - no more than two pages in length - addressing how you meet the preferred skills for this position. Failure to attach a resume addressing the minimum qualifications and a cover letter addressing the preferred skills will result in disqualification of your application. Please submit these documents in either MS Word or PDF format.

The use of outside resources such as Artificial Intelligence software during applicant skill assessments, examinations, and/or interviews is prohibited unless otherwise stated by the hiring agency. Unauthorized use of outside resources during the hiring process will result in disqualification.

This position is covered by an AFSCME Collective Bargaining Agreement. Current OSP AFSCME Local 896 employees who meet the minimum qualifications of this position will be given preference in the selection process. Current OSP employees should refer to the Filling of Vacancies policy for additional information.

The Oregon State Police does not offer visa sponsorships.

Additional Information:

Diversity, Equity, and Inclusion at OSP

Background Hiring Information

Employee Benefits

Veterans Employment in State Government

Pay Equity Information & Resources

What You Need to Know to Get the Job