Vice President of Sourcing and Disbursement (Supply Chain)

Job Description:

Position Summary:

Reporting to the Chief Financial Officer, this position is responsible for evaluating and executing contracting and purchasing initiatives across the organization in addition to the oversight and management of purchasing and accounts payable functions.  This individual will partner with leaders across Hebrew SeniorLife to identify opportunities for efficiencies, quality improvement, and savings related to service and product contracts, and will oversee contract management to ensure that vendors are delivering on agreed upon terms and pricing.  He/she/they will ensure a collaborative, open, and inclusive work environment that is focused on quality of outcomes and superior service orientation. This position is responsible for serving as a role model to staff and representing Hebrew SeniorLife in a positive manner both within and outside the organization, consistent with HSL’s cultural beliefs. This position also serves as a key member of the organization’s senior staff, providing expertise, information, and advice for determining strategy, policy, goals, initiatives, and operational performance measures. This individual supports the initiatives and strategies of the organization by ensuring that outcomes are aligned with customer service goals and financial objectives.
 

Core Competencies:

• Healthcare Supply Chain Management Expertise: Deep understanding of end-to-end supply chain operations within a healthcare and Senior living environment, ensuring timely, cost-effective delivery of critical supplies, equipment, and services to support overall organizational needs and performance.
• Contract and Vendor Management: Proven expertise in negotiating, executing, and managing complex service and product contracts across multiple service lines. Ensures vendor accountability, performance tracking, and compliance with contract terms.
• Data Analysis & Analytics: Leverages data to inform strategic decision-making, monitor spend, evaluate vendor performance, identify trends, and drive measurable improvements.
• Inventory Management: Effectively manages inventory across multiple sites to support clinical and business operations, reduce waste, prevent shortages, and ensure optimal stock levels aligned with patient and organizational needs.
• Strategic Sourcing & Procurement: Developing and implementing effective sourcing strategies that drive cost savings, mitigate risk, and improve service quality through effective supplier selection and market benchmarking.  
• Continuous Improvement: Identifying and implementing process enhancements across sourcing, purchasing, and accounts payable functions to increase efficiency, reduce costs, and improve stakeholder satisfaction.
• ERP and Contract Lifecycle Systems: Proficiency in using Enterprise Resource Planning (ERP) and contract management tools to support proactive tracking of contract terms, effective dates, pricing accuracy, and renewal timelines.
• Demand Management and Planning: Adept at aligning purchasing strategies with organizational demand to ensure timely availability of products and services while minimizing excess and shortages.
• Order Processing and Payment Operations: Oversees accurate and timely order-to-payment workflows, ensuring controls are in place for invoice verification, reconciliation, and payment processing.
• Strategic Thinking: Aligns procurement, contract, and disbursement strategies with organizational goals, anticipating future needs and identifying innovative solutions to support growth and sustainability.
• Team Leadership: Fosters a high-performing, service-oriented team culture by developing talent, setting clear expectations, and supporting professional growth and accountability.
• Change Leadership: Ability to guide teams through organizational change tied to system upgrades, vendor transitions, and new processes with a focus on communication, adoption, and long-term success.
• Cross-Functional Collaboration: Fostering effective communication and collaboration with other departments and stakeholders. 

Position Responsibilities:

• Partners with leadership across multiple sites and business lines to identify opportunities for group purchasing and for maximizing efficiency and effectiveness of contracted services. 
• Implements programs and initiatives that achieve desired and integrated strategic business objectives and outcomes including, but not limited to, growth, accountability and quality.
• Works with colleagues to identify and resolve the most complex issues and problems impacting initiatives and operations.
• Supports and develops departmental staff to ensure continued professional growth and to provide the competencies needed to support growth and long-term success.
• Articulates and demonstrates an expectation for continuous quality improvement utilizing processes that include consideration of all stakeholders. Fosters an environment that focuses on efficient processes and outcomes.
• Builds and supports effective collegial relationships with applicable internal and external stakeholders and organizations, ensuring and fostering a high level of collaboration in order to develop partnerships, coordinate activities, review work, exchange information, and/or resolve problems. Promotes and models’ positive relationships among various entities.
• Oversees the development, implementation, and consistent application of effective organizational policies and practices. Maintains an effective internal control environment to ensure that assets are safeguarded, policies and operating procedures are followed, necessary controls are effective and efficient, and proper compliance with existing laws and regulations achieved.
• Identifies, negotiates with, and partners with vendors across a broad array of service lines and products. 
• Establishes and maintains a system to track contracts that supports the proactive management of terms, effective dates, and pricing effectiveness.  Collaborates with legal department for contract review and ensuring that appropriate legal language is incorporated into contracts as needed
• Assists stakeholders across the organization in the development, dissemination, coordination, and management of requests for proposals (RFPs) for services and products as needed.
• Develops, reviews, and monitors financial and performance outcomes to assure attainment of organizational objectives. Maintains an effective budgeting and capital planning discipline in conjunction with operational management to support the achievement of financial goals.
• Reviews expense history to identify opportunities for savings and partners with stakeholders to understand business considerations while evaluating options.
• Oversees the purchasing, central stores and accounts payable staff.
• Manages the accounts payable teams across the organization to establish efficient, coordinated, and controlled invoice processing, and payment processing.
• Ensures the integration of new and innovative operations and/or services by providing leadership that maximizes management staff’s contributions and assures timely decision-making reflective of the mission, vision, and values of the system.
• Serves as a staff resource to the organization’s trustee level committees as needed.
• Reports regularly on initiatives, outcomes, and measurements.

Qualifications:

• Bachelor’s Degree required.
• Minimum 10 years of progressively responsible managerial experience in applicable area(s) of position responsibility, including a minimum of five years senior management level experience within a major health care organization or health system setting.
• Strong knowledge of healthcare supply chain operations.
• Experience working in a large, highly-matrixed, integrated delivery system in a leadership level position.
• Proven track record of driving strategic and performance outcomes, as well as accomplishing organizational goals.
• Experience anticipating and responding to the needs of internal and external customers.
• Proven experience in leading fiscally sound, efficient, and responsible operations for a large multi-faceted organization. Strong financial and business acumen.

Physical Requirements:

• Prolonged periods of sitting, working on a computer, and potentially some moderate lifting, with local travel requirements also being a factor. 

Remote Type

Hybrid

Hebrew SeniorLife is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.