Facility Operations Lead

We are seeking a proactive and detail-oriented Facility Operations Lead to join our team. The Lead will play a crucial role in overseeing the operations and maintenance of our state-of-the-art R&D laboratory and general office space. The ideal candidate will have a strong background in facilities management, construction project oversight, personnel management, logistics, and maintenance scheduling;.

Building Oversite:

• Ensure compliance with all health, safety, and environmental regulations.
• Identity and resolve any building issues to ensure a clean, well maintained and healthy office and lab environment.
• Manage night cleaning staff and cleaning company day porters to ensure high standards of cleanliness are maintained throughout the facility.
• Responsible to oversee the cleaning of cubicles, end-of-run storage areas, aisles, and common areas to maintain a clean and organized work environment.
• Supervise and coordinate all stocking activities for copy rooms, pantries, and the associate coffee program.

Building Maintenance Schedule Management:

• Develop and maintain a comprehensive maintenance schedule for all mechanical, electrical, and plumbing (MEP) systems in the building.
• Coordinate routine maintenance tasks and inspections to minimize downtime and maximize equipment lifespan.
• Collaborate with external vendors and contractors to schedule and oversee maintenance and repair work.
• Develop and maintain vendor checklist to ensure quality control of service.

Building General Repair Requests:

• Manage and prioritize general repair requests from staff members, ensuring timely resolution and minimal disruption to operations.
• Coordinate with maintenance staff or external vendors to address repair needs promptly.

Room Set-Up Management:

• Receive requests, clarify requirements and schedule with Facilities team the room set ups for six large rooms with movable walls, ensuring seamless transitions between configurations and re-set of the space.
• Maintain inventory of room set-up equipment and coordinate repairs or replacements as needed.

Budget management:

• Maintain facility budget to ensure compliance for certain line items.

Systems and Team accountability

• Develop and implement a control mechanism for the consistent execution of Office Services responsibilities in compliance with current procedural guidelines.
• Maintain connection with team on daily activities and develop solutions as needed to address issues that arise.
• Shipping, Receiving, Inventory and Distribution. Including above but not limited to

o Monitor loading dock activity to ensure no bottlenecks.

o Monitor the overloading of any cubicles, offices, labs or common areas.

o Spot check inventory to ensure accurate and up to date.

o Ensuring that inventory rooms are neat and clear of hazards.

o Ensure teams are inputting metrics into the reporting system.

o Identify additional areas that oversight is required.

Requirements:

• Strong project management skills with a proven track record of overseeing Team members and budgets
• Excellent communication and interpersonal skills, with the ability to effectively interact with staff at all levels.
• Proficiency in facilities management software and Microsoft Office suite.
• Knowledge of OSHA regulations and other relevant safety standards.
• Ability to work independently and prioritize tasks in a fast-paced environment.
• Ability to multitask.
• Knowledge and general understanding of installation carpentry