Office Manager

The Seattle Studio of Perkins&Will seeks an Office Manager to support our practice.

What you will do……

• Coordinate with landlord and building maintenance, loading dock use, and security clearance (badges, passes, locker keys)
• Oversee office coordination, which may include new hire logistics coordination, client and visitor studio access, and office equipment repairs and maintenance, including researching and recommending alternative solutions,
• Manages front desk and/or administrative staff.
• Orders office supplies and research/recommends alternative solutions as needed.
• Oversees deliveries and incoming/outgoing packages and mail.
• Coordinates, supports and elevates workplace experience.
• Works closely with the leadership and talent manager(s) to develop strategic programs to drive engagement and deepen our connection to our mission, our work, and our people.
• Manages contracts with vendors, i.e. caterers, product suppliers, delivery services, etc. as well as tracks and maintains office expenditure.
• Develop safety strategies in case of emergency and coordinates between office staff and building management.
• Reports any security problems as needed and ensures that health and safety policies are up to date.
• Coordinates office clean ups and moves with office services, organizes off-site filing and storage coordination.
• Organize and coordinate special events as needed (e.g. holiday parties, staff celebrations and other events.
• Provides support to local talent management team as needed.
• Reports to Director of Operations

What you will need…..

• 4+ years of experience
• Customer service and employee experience driven.
• Effective verbal and written communication skills
• Highly organized with the ability to work on multiple tasks in a fast-paced and ever-evolving environment.
• Able to juggle multiple projects, priorities and deadlines.
• Hands on problem solver who can work autonomously.
• People oriented and dedicated to creating a positive work environment.
• Highly adaptable to new software and technologies.
• Proficient in Microsoft Outlook, Word, Advance Excel, and Power Point, Deltek, Bluebeam, DocuSign
• Preferred but not required - HTML.

Compensation:

We foster a culture that is diverse and inclusive and strive for pay practices that are fair, competitive and reflect our commitment to pay equity. Our compensation decisions include but are not limited to a candidate's qualifications including skill sets, education, experience and training, licensure and certifications credentials if applicable, and business-related factors. This practice extends to all employees, including performance considerations for merit increases, job promotions, and transfer opportunities. We additionally review our pay practices, conduct pay equity audits, and ensure our managers are trained in our pay practices on an annual basis. At the time of posting this job advertisement, the annual pay salary range for this position is between $78,400 and $100,000, commensurate with qualifications.

Equal Employment Opportunity Statement

Perkins&Will has established and adopted an Equal Employment Opportunity Employment policy ("EEO"), which is part of the Company's Human Resources Policy. The purpose of this EEO policy is to ensure that all employment decisions are made on a non-discriminatory basis, and without regard to sex, race, color, age, national origin, religion, disability, genetic information, marital status, sexual orientation, gender identity or expression, gender reassignment, citizenship, pregnancy or maternity, veteran status, or any other status protected by applicable national, federal, state, or local law. In some cases, local laws and regulations may provide greater protection than those outlined here, and employees will be covered by the laws of their local jurisdiction.