Office Administrative Assistant

Make a difference, protect lives, and achieve your dreams. Build your career with the industry-leading fire, life safety and security company.

Summary:

This position performs a variety of clerical, recordkeeping, and customer service tasks to assist with the smooth operation of the organization. Provides administrative and clerical support to an assigned location, department, and/or unit. Develops, maintains, and ensures com. Assists with budgetary matters, track department funds, and purchasing. Compiles reports and monitors assigned projects and/or program components.

Job Description:

Essential Duties & Responsibilities: 

• Greets and directs clients and visitors.

• Answers phone calls and emails in a timely manner.

• Manages company telecommunications network and communicates with answering service.

• Makes appointments and referrals

• Manage data in spreadsheets and reports

• Creates and maintains office related records and reports

• Performs data entry and filing tasks for accounts payable, purchase orders, equipment inventory,

• Maintains the integrity and confidentiality of confidential employee or departmental files.

• Receives, records, and distributes packages and mail.

• Manages key vendor accounts, supply inventory, and submits invoices for payment

• Compiles budget data and maintains financial records as requested.

• Copies, collates, and otherwise prepares reports for mailings, meetings, and other correspondence.

• Assists with projects and event support

• Assists other departments as needed

• Assists with Customer relations

• Assists with Contract creations

• Manages all branch Fire Alarm Invoicing

• Perform other duties assigned by management.

Education/Qualifications:

• Bachelor or Associate degree or equivalent work experience.

• 3 years recently in and office / administrative role

• Ability to greet visitors, clients, and colleagues in a friendly and courteous manner.

• Ability to type at least 50 wpm.

• Ability to proofread.

• Proficient in Microsoft Office Suite or similar software.

• Basic understanding of office equipment.

• Basic understanding of clerical procedures and systems such as recordkeeping and filing.

• Ability to work independently and identify and solve problems.

• Ability to organize and prioritize work.

Other Duties:

• Adheres to the Code of Conduct, Confidentiality Agreement, and Company Safety Policy.

• Performs other duties as assigned.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer. 

Anticipated close date 8/10/2025

Pay Range 20-25/hr based on experience

Benefits and Perks:

• Excellent pay

• Medical, dental, vision

• Company paid life insurance

• Company paid short term disability

• 401K with employer match

• Paid vacation and company holidays

• Training and Career Development

• Company vehicle (if job applicable)

Pye-Barker Fire and Safety is an Equal Opportunity Employer