Front Office Coordinator II

Join a Mission-Driven Organization Making a Global Impact

At the International Association of Plumbing & Mechanical Officials (IAPMO®), we are more than an industry leader — we are a global community of experts working to protect public health, through our certification, testing, and advocacy efforts. We drive innovation and advance modern sanitation methods worldwide.

If you’re passionate about meaningful work and want to be part of a forward-thinking organization, we’d love to meet you!

Why You’ll Love Working at IAPMO

We believe in supporting our employees with an exceptional work environment and benefits that promote balance, security, and growth:

✅

14 paid holidays

✅

10 vacation days annually (from Day 1, with rollover)

✅

15 sick days per year (with rollover)

✅

100% employer-paid health, dental, life, and AD&D coverage for you and your dependents

✅

5% 401(k) match + 8% profit sharing

✅

Childcare subsidies up to 60% through KinderCare

✅

Smart casual dress code

✅

Wellness and mental health support through IAPMO Cares

✅

Affordable gym memberships through Fitness Your Way

✅

Employee appreciation events & annual Health Expo

✅

On-site game room (ping pong, pool, darts, lounge area to work or relax)

✅

...and so much more!

Be the face and hub of our workplace- Front Office Coordinator II 

The Front Office Coordinator II plays a vital role in creating a welcoming, organized, and high-functioning office environment. This position supports daily front office operations, internal communications, meetings, and employee engagement initiatives while partnering closely with teams across the organization. If you enjoy variety, collaboration, and making things run smoothly behind the scenes, this role is for you.

What You’ll Do

Create Exceptional First Impressions

• Serve as the first point of contact for visitors, callers, and staff, ensuring a professional and welcoming experience.

• Manage guest check-in, badges, and general front office operations.

• Oversee incoming mail, deliveries, and general inquiries.

Keep the Office Running Smoothly

• Open and close office facilities supporting day-to-day front office operations.

• Coordinate office supplies, kitchen inventory, and vendor relationships.

• Maintain organized, clean, and well-stocked common areas.

Support Meetings, Events & Engagement

• Manage on-site meeting room scheduling and Zoom meetings.

• Assist with meeting setup, hospitality supplies, and logistics.

• Support employee engagement programs, HR events, Lunch & Learns, and company celebrations.

Provide Administrative & Team Support

• Provide administrative support to multiple business units.

• Maintain internal distribution lists and website content.

• Help prepare reports, presentations, newsletters, and internal communications.

What You Bring

• 1–2 years of administrative or office support experience.

• Strong computer skills, including Microsoft Office, Adobe Acrobat, and Canva.

• Excellent organizational skills with the ability to juggle multiple priorities.

• Clear, professional communication and a collaborative mindset.

• Attention to detail, discretion, and a positive, service-oriented attitude.

• AA/AS degree or equivalent experience preferred.