Grants and Contracts Accounting Manager

• Responsible for administration the WCB SMP and Roots block grants, including all subcontracts and sub grants.
• Manage the calendar to track grant requirements and deliverables. Ensure all required reports are prepared and submitted in accordance with contract or grant requirements.
• Maintain contract files (e.g., contracts, correspondence, modifications, data deliverables) in accordance with government regulations and Point Blue’s policies.
• Act as Point Blue’s liaison with funders on all financial matters. Negotiate agreements, contract terms, modifications, and manage all contract related documentation.  Review and approve budgets submitted to external agencies. Review vendor contracts for compliance and recommend modifications as needed.
• Ensure payments to sub-recipients and vendors comply with grant requirements.  Review sub-award procedures to ensure compliance and recommend changes as needed.  Review and provide approval for specific sub-awards.
• Maintain the Schedule of Federal Expenditures for the A-133 audit. Represent Point Blue in annual A-133 audit and other federal agency reviews.
• Research and interpret government regulations as they apply to contracts and advise program managers of contractual rights, responsibilities, and obligations. Monitor contracts for compliance with applicable laws, regulations, and corporate policies and initiate corrective action as required.
• Identify, develop, implement and maintain best practices, policies, procedures, and guidelines and provide training to program staff as required to ensure compliance.

• Manage accounts receivable and billing for restricted grants and contracts, ensuring billings align with approved budgets, allowable costs, and award terms.

• Prepare, review, and submit timely and accurate invoices and financial reports to funders in compliance with grant agreements, contract terms, and reporting schedules.

• Compile, validate, and retain required supporting documentation for invoicing and financial reporting, ensuring compliance with Uniform Guidance (2 CFR 200) and audit standards.

• Prepare journal entries and corrections to ensure accurate allocation of revenues and expenses across grants, projects, and funding sources.

• Prepare and submit accurate and timely invoices to funders in accordance with terms and conditions of contract/grant.  
• Perform regular reconciliations between ledgers, sub-ledgers, and grant records to ensure accuracy and compliance.

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• Work with agencies to negotiate terms, determine budget categories, and resolve invoicing questions.
• Partner with CFO, Controller, and senior management in the budgeting and planning process. Provide financial analysis and budgeting support for complex grants.

• Collaborate with program staff and cross-functional teams to develop proposals to ensure budgets are realistic, and narratives are in line with the budget.  Establish budget requirements, ensure Point Blue’s budgeting standards are met, and determine how to monitor and report the use of funds to an awarding agency.  Ensure funding is used in an optimal way, including timing of releases and to strategically direct project resources.
• In partnership with program staff, formulate strategies for funding sources, allocation of budget, funding for hiring, areas of concern, and determining how much financing is required for the project/program to be successful.
• Develop relationships internally and externally to foster understanding and effective communication of Point Blue’s programs and their relevance to the outcomes in the strategic plan.
• Train budget managers on preparing proposal budgets and internal processes. 
• Provide budget support for program staff. 

• 2+ years’ related experience in non-profit accounting or contract/grant administration demonstrating strong knowledge of cost accounting, financial management systems, GAAP, and Federal OMB CFR-200 requirements. 
• Experience with California State grants, including managing complex grants and contracts from conception to conclusion. Knowledge of government branch administration and how to effectively navigate the various systems for proposal and payment processing.
• Experience working with federal grants or cooperative agreements.
• Experience with creating fiscal budgets.   
• Ability to understand and effectively communicate the business and financial implications of decisions made.   Ability to effectively collaborate with internal teams and influence budget decisions.
• Excellent verbal and listening skills; strong oral presentation ability. Strong interpersonal, communication, and writing skills and the ability to exercise effective professional judgment.
• Proficient user of Microsoft Office applications including Word, Excel, and PowerPoint.  Experience with financial systems and budgeting software (such as Vena) is preferred.
• Personal initiative and work collaboratively as a member of a diverse, multi-cultural team.   Ability to guide and coordinate the work of others.  Must be self-motivated, resourceful, results-oriented, and able to manage multiple tasks with conflicting priorities and deadlines.
• Bachelor’s degree in accounting, a related field, or equivalent experience.

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