Grants Program Manager

Working title: Grants Program Manager 

Classification title: Grants Program Manager

Directly Reports to: Chief Operating Officer

FLSA status: Exempt:  Full-Time

Schedule: Monday-Friday

Wage Range: $65,471 to $92,291 annually; depending on the number of years of transferrable experience and internal equity

RiverStone Health:

Serving the Yellowstone County community and south-central Montana for nearly 50 years, RiverStone Health is an essential provider of personal and public health services. Health, Education, Leadership and Protection – HELP is what we do. From medical, dental, and behavioral healthcare; home health and hospice; public health services like immunizations, WIC, health promotion and restaurant inspections; and educating the next generation of health professionals, our expertise spans all ages and stages of life. Underlying principles of access, affordability, compassion, and quality in all interactions, RiverStone Health improves life, health, and safety for all the communities we serve. Foremost, we are committed to creating a sense of belonging and engagement that respects the intrinsic value of every member of our team and the community we serve. 

 Job Summary:

The Grants Manager reports to the Chief Operating Officer, coordinating closely with the Chief Financial Officer and department leaders. Working with staff and leaders across the organization, the Grants Manager is responsible for life cycle management of, and process workflows related to, new and existing grant opportunities which support and sustain RiverStone Health program areas.

The Grants Manager discovers funding opportunities, conducts grant writing activities, and manages grants post-award, including ensuring systems are in place to track progress towards meeting deliverables, submitting needed reports, and submitting budget updates. The position is also responsible for planning and implementing a strategy to identify and solicit grants from federal, state, private, and corporate sources to support the work of RiverStone Health. The incumbent establishes and maintains effective working relationships with current and potential funding sources RiverStone Health leadership, staff, and members of the community.

Essential Functions/Major Duties and Responsibilities:

Grants Management Services                                                                                     90%

• Work with the RiverStone Health (RSH) Senior Leadership Team and RSH Department Leaders to develop and manage a strategic approach to grant application and administration that aligns with the RSH mission, strategic plan, and development goals.
• Coordinate grant administration activities with Fiscal staff to meet or exceed grant financial reporting requirements.
• Maintain close cooperation with community partners to determine funding priorities and coordinate funding streams, as appropriate.
• Develop a comprehensive understanding of new and existing RSH programs and review grant funding opportunities to fully-support or supplement the completion of the RSH Mission.
• Find and review potential funding sources / grant-awarding organizations who provide funding in alignment with RSH strategic goals, programs, and initiatives.
• Collaborate with appropriate RSH service line staff to write, prepare and submit innovative and competitive grant proposals, solicitation letters and other required documentation as required by funding sources.
• Review funding opportunities for eligibility, attending relevant opportunity calls/webinars, researching previous awards, and providing all information to appropriate RSH staff.
• Advance a formal grants program and tracking system for tracking grants including a grants database; developing internal reporting systems; writing reports; maintaining excellent historical records; working with staff to ensure each project or program is meeting proposal conditions and expectations.
• Create and sustain a calendar of proposal and reporting deadline dates to ensure that all submissions, financial and operational reporting dates are met on time.
• Monitor funded projects throughout the grant period, including completion of evaluations and preparation of final reports.
• Serve as an in-house resource for RSH staff and programs seeking grant funding, notifying appropriate staff of funding opportunities.
• Maintain an updated boilerplate organizational description and statistics as well as demographic information for grant purposes.
• Proactively research, build, and cultivate pipelines and relationships with prospective grant funding sources to match funding opportunities with the mission and strategic vision of the organization. Arrange meetings and site visits as appropriate.
• Provide analysis and oversight to ensure compliance with OMB Uniform Guidance and specific funding agreement requirements. Maintain a complete and up-to-date catalog of active grants and contracts, including but not limited to department, amount, duration, performance measures as applicable, synopsis of award requirements, and expenditures to date.
• Ensure compliance with all current and future state and federal laws, RSH policies, and regulations.
• As appropriate, serve on committees; attend meetings, conferences, workshops, and training sessions; review publications and audiovisual materials to become and remain current on principles, practices, and new developments applicable to the position.
• Respond to questions and comments in a courteous, effective, and timely manner.
• Communicates and coordinates regularly with others across the organization to maximize the effectiveness and efficiency of RiverStone Health operations and activities.

Non-Essential Functions                                                                                                  10%

• Perform other duties as assigned in support of RiverStone Health Foundation and RiverStone Health’s mission and goals.

Education and Experience:

Minimum Qualifications

• Proven track record of writing competitive proposals, securing funding and managing grants.
• Exceptional writing skills, ability to clearly communicate RiverStone Health’s compelling mission.
• Excellent research and analytic skills, comfortable working with data.
• Any combination of experience, education, and training which provide the equivalent scope of knowledge, skills, and abilities necessary to perform the work.

Preferred Qualifications:

• Bachelor’s Degree.
• Three to five years’ work experience as a grant writer in a healthcare or non-profit setting.
• Strong understanding of health care industry changes and ability to articulate complex topics in grant proposals including, Public Health Services, Home Health and Hospice, Federally Qualified Health Centers, Teaching Health Center – Graduate Medical Education, Accountable Care Organizations and value-based care, care management, and the social determinants of health.
• Strong attention to detail. Highly organized, with the ability to manage multiple projects and meet deadlines. Proven ability to construct and manage grant budgets. Effective financial and analytical skills, including budget development, grant and contract management. Ability to ensure timely submissions and review of budgets and performance evaluations.

Required Certificates, Licenses, Registrations:

• Valid Driver's License
• Proof of vehicle insurance
• Reliable vehicle to use for occasional day travel

Knowledge, Skills, and Abilities:

• Computer literacy in Microsoft Office Suite.
• Exceptional writing, time-management, detail-oriented and organization abilities.
• Experience with record -keeping and stewardship systems that support a successful grants initiative.
• Demonstrates high level of initiative and sound judgement.
• Ability to work collaboratively and maintain a positive work environment.
• Ability to analyze, assess and make appropriate recommendations both internally and externally.
• Ability to maintain a calm and positive demeanor during sensitive customer interactions.
• Ability to display non-judgmental and empathetic listening skills.
• Ability to maintain confidentially of donor gifts.
• Knowledge and understanding of protected sensitive patient health information (HIPAA) and confidentiality.
• Ability to prioritize and perform a wide range of tasks under pressure and with interruptions.
• Ability to perform job duties to completion with a high level of quality.
• Ability to understand and adhere to required administrative policies and procedures.

Customer Service Excellence:

• Doing things right the first time
• Making people feel welcome
• Showing respect for each customer
• Anticipating customer needs and concerns
• Keeping customers informed
• Helping and going the extra mile
• Responding quickly
• Protecting privacy and confidentiality
• Demonstrating proper telephone and email etiquette
• Taking responsibility for handling complaints
• Being professional
• Embodying the principles of RiverStone Health’s SERVICE excellence

Supervision:

• None

Physical Demands and Working Conditions:

• Work is mainly performed on a computer, up to 8 hours per day.
• Occasional day travel required.
• Work requires attending outreach events, occasional evenings and weekends.
• Create and maintain a safe/secure working environment by adhering to safety, security and health requirements. Integrates injury, illness and loss prevention into job activities by attending any necessary training and implementing best practices.

Freedom to Act & Decision Making:

• The work is performed under the supervision and direction of the VP of Communication & Public Affairs/Executive Director of the RiverStone Health Foundation, in close coordination with the Chief Financial Officer.
• Considerable leeway is granted for the exercise of independent judgment and initiative.

 Communications & Networking:

• Regular and recurring, written and verbal communication with RiverStone Heath staff, Board and members of the community.
• Establish and maintain effective working relationships with RiverStone Health Foundation staff, members of the RiverStone Health Foundation Board, leadership staff and employees, grant funders, community-based organizations, and a diverse population within the local community.
• Has an open, honest and consistent approach to working with others.
• Communicate effectively at all levels of the organization, both informally and formally. Is an active listener, able to build rapport and show empathy, taking a genuine interest in staff, customers, and other stakeholders. 
• Gain credibility and trust quickly and instills confidence with interpersonal flexibility, perseverance, and integrity.
• Maintain confidentiality of RSH strategic initiatives, patient data and protected health information.

Budget & Resource Management:

The position maintains fiduciary responsibility over RSH grant funds and other financial resources, approximately 25% of the organizational budget, necessary for the success and viability of RiverStone Health.