Hatchery Administrative Assistant

Prestage Farms is seeking an Administrative Assistant at the Prestage Farms Inc. Hatchery to provide essential administrative and logistical support to ensure efficient daily operations of the hatchery. This role involves coordinating communication, maintaining accurate records, managing inventories, supporting hatchery production schedules, and assisting management and field teams with various operational and clerical tasks. Primary responsibilities may include the following, among others:

Responsibilities

Clerical

• Answer/direct incoming phone calls and distribute incoming mail and packages

• Coordinate shower items, clothes, and footwear for visiting personnel
• Order and maintain stock for the poult service room
• Issue purchase order (PO) numbers and process invoices for payment
• Prepare meeting materials (print handouts, take meeting minutes, distribute summaries)
• Maintain and update calendars
• Prepare and distribute weekly schedules
• Receive vaccines; ensure proper storage and update inventory records
• Prepare and send monthly poults to the lab for testing
• Work with drivers to manage schedules
• Coordinate vehicle maintenance and repairs
• Coordinate fuel deliveries to farms

Data Tracking & Entry

• Track egg inventory
• Prepare and record egg sets
• Enter hatch data and maintain records
• Enter poult invoices, hatch information, and placement data
• Balance hatch data, placements, DOAs, and KOAs weekly; send summary reports
• Enter hatch and egg pickup information

Requirements

• High school diploma or equivalent preferred
• Bilingual preferred
• Minimum 2 years of administrative experience, preferably in an agricultural, poultry, or hatchery environment
• Strong organizational and multitasking skills with attention to detail
• Proficient in Microsoft Office Suite (Excel, Word, Outlook) and business management systems
• Excellent written and verbal communication skills
• Ability to work collaboratively with production, logistics, and management teams
• Must be dependable, adaptable, and able to handle confidential information

Working Conditions

• Office-based role located within the hatchery facility
• Requires coordination with hatchery floor, farms, and logistics teams
• May involve occasional lifting of light supplies
• Exposure to poultry facility environment (noise, temperature variations, biosecurity protocols)

Benefits

In addition to competitive pay, employees of Prestage Farms are also eligible for:

• Sick Pay
• Vacation Pay
• Holiday Pay
• 401(k) Plan
• Medical Insurance
• Voluntary Insurance options such as Dental, Vision, Etc.

For more information on our team here at Prestage Farms click here: https://www.prestagefarms.com/our-team