Health Profns Educ Spec 3

Job Summary

The Health Educations Specialist is expected to demonstrate exceptional adaptability in dynamic and challenging environments, exhibit professionalism and a strong commitment to educational excellence, and serve as a mentor and collaborative partner to colleagues, trainees, and stakeholders at all levels in support of the organization's shared mission.

The Health Educations Specialist is responsible for the strategic and operational management of all educational programs within the Department of Dermatology, which spans across 5 locations (UCSF Health, VAMC, ZSFGH, BCHO). Reporting directly to the Vice Chair of Education and the Director of Administration, this role provides comprehensive oversight and coordination across six core program areas:

1. ACGME-Accredited Dermatology Residency Program

2. ABMS-Accredited Clinical Fellowship Program

3. ACGME-Accredited Clinical Fellowship Programs

4. Non-ACGME Clinical Fellowship Programs

5. Six Undergraduate Medical Education (UME) Clerkship Programs for UCSF and Visiting Medical Students

6. GME Appointments for Visiting Scholars and Short-Term Rotators

The Health Educations Specialist serves as the department's primary liaison to the Office of Graduate Medical Education (GME), the Undergraduate Medical Education Office, Continuing Medical Education, the UCSF Medical Center, the Dean's Office, and the Department of Dermatology. This role ensures compliance with evolving institutional, accreditation, and regulatory requirements while maintaining the operational effectiveness of all training programs.

Key Responsibilities:

• Provide administrative leadership for the Dermatology Residency Program, supporting a cohort of 22 residents.
• Co-supervises Program Assistants, providing guidance and oversight of day-to-day educational operations.
• Coordinate personnel and curriculum administration for all trainees, including residents, fellows, undergraduate researchers, medical students, and visiting scholars.
• Administer and maintain the MedHub system for evaluations, data tracking, and performance monitoring.
• Ensure compliance with ACGME's Next Accreditation System (NAS), including monitoring resident progress through Milestones aligned with six core competencies.
• Prepare and submit accreditation and compliance documentation to external agencies such as ACGME, California Medical Board, American Board of Dermatology (ABD), and American Academy of Dermatology (AAD)
• Coordinate all aspects of resident and fellow recruitment, including participation in the National Resident Matching Program (NRMP).
• Manage program logistics, including appointments, rotation and didactic schedules, Grand Rounds, Journal Clubs, in-training exam administration, and graduation.
• Lead the planning and execution of semiannual Dermatology Faculty Development sessions.
• Support submission of educational grant applications and manage complex event planning for academic activities.
• Draft official correspondence, prepare presentations, and facilitate internal and external communications.
• Provide occasional early morning, evening, or weekend support for time-sensitive events and program needs.

The final salary and offer components are subject to additional approvals based on UC policy.

Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.

The salary range for this position is $83,700 - $125,600 (Annual Rate).

To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

Required Qualifications

• BA/BS degree with a major in business administration or related field; and minimum three years fellowship coordination or related administrative experience; or an equivalent combination of education and experience.
• Thorough knowledge of relevant policies and regulatory requirements. Solid knowledge of health professions education program requirements. Thorough knowledge of health professions education industry.
• Thorough knowledge of administrative analysis and operations research. Demonstrated ability to develop and implement processes and systems. Thorough knowledge of the administrative and operational implications in a program.
• Thorough knowledge of educational software and platforms. Demonstrated ability to analyze and seek solutions to enhance the user experience.
• Thorough knowledge of data management, documentation methods used in investigating and presenting findings about the program. Skills include statistical analysis of data across databases and systems.
• Knowledge of ACGME and GME requirements.
• Demonstrated experience and documented excellence in oral and written communications skills; includes active listening and critical thinking.
• Strong interpersonal skills. Actively cooperates and supports the work of others. Ability to work productively with anyone regardless of background. Empathetic and aware of impact on others. Strong problem solving skills to assist learners and resolve issues.
• Excellent organizational skills, analytical, and demonstrated attention to detail. Ability to complete work and meet established deadlines in an accurate and timely manner, and to manage short and competing deadlines.

Preferred Qualifications

• Experience with MSSO-fellow and physician medical staff privileges (Credentialing and billing).
• Visa applications and renewals for ISSO.
• Prior experience with fellowship programs and event planning.
• ERS online application systems.
• Research and/or training grants and fellowships.