House Manager & Family Assistant (with Meal Prep Support)

Title: House Manager & Family Assistant (with Meal Prep Support) Location: San Jose, CA 95125

Employment Type: Part-time (25–30 hours/week)

Proposed Start Date: ASAP

Compensation: $35–40/hour based on experience

Requirements: Maintain a smoke free environment, valid driver's license, reliable transportation (mileage reimbursement provided), pass background check

Proposed Schedule: Monday–Friday, approximately 11 AM - 5 PM (Mid-day to afternoon support. No evenings or early mornings.)

Description:

We are a busy family of five with three children (16 year old daughter and 11 year old twin boys) and two small, friendly Maltipoo dogs. Our children attend three different schools, including specialized programs, and have active sports schedules. We are looking for a flexible, reliable, and proactive House Manager who can help keep our home and schedules running smoothly. The right fit will be highly organized, calm under pressure, comfortable with pets, and kind and patient—especially when working with children who are neurodiverse. Strong communication skills, attention to detail, and the ability to anticipate needs are especially valued in this role.

Key Responsibilities:

• Household Management & Organization

  • Maintain household organization systems (closets, pantry, storage, laundry areas).
  • Reset and tidy rooms daily; ensure the home is prepped for bi-weekly cleaners.
  • Manage seasonal swaps (clothing, décor, bedding) and coordinate donations.
  • Supervise household vendors (cleaners, landscapers, pool service, handymen, etc.).
  • Light household tasks: dishwasher loading/unloading, wiping surfaces, vacuuming high-traffic areas.

• Inventory Management & Errands

  • Track and restock pantry, fridge, toiletries, and household supplies, etc. .
  • Manage running household supply lists and coordinate orders (Amazon, Costco, Target, etc.).
  • Run errands, manage returns, handle deliveries, and break down packagesRun errands: groceries, returns, dry cleaning, packages, mail.

• Meal Planning & Preparation

  • Prepare healthy family dinners 4–5 nights per week (enough for next-day leftovers).
  • Follow dietary needs and family preferences as well as adapt meals for multiple preferences (one adult is vegetarian, kids have certain preferences and may be picky eaters, would like meals to be as healthy and protein forward as possible)
  • Batch cook basics (e.g., chicken, vegetables, fruits, etc.) to ensure options are available for family preferences and dietary needs.
  • Grocery shopping and restocking pantry/fridge. and stock kitchen staples.

  Adapt meals for multiple preferences (picky eaters, vegetarian, simple basics like chicken, pasta, fresh veggies, etc.).

  • Provide creative but straightforward cooking that reduces reliance on takeout.
  • Keep kitchen tidyClean kitchen after meal prep.

• Laundry & Linen Care

  • Wash, dry, fold, and organize family laundry.
  • Rotate bedding, refresh towels, and keep laundry areas tidy.
  • Keep laundry areas stocked.

• Pet Care

  • Schedule and coordinate dog grooming and vet visits.
  • Keep pet supplies stocked.

• Transportation & Family Support

  • Provide after-school pick-ups or drop-offs for one child as needed (mileage reimbursed).
  • Offer supervision and back-up childcare when parents are out (boys are self-directed at home).
  • Prep school items (backpacks, snacks, sports gear).

• Vendor & Property Oversight

  • Schedule and liaise with household service providers (e.g., cleaners, landscapers, pest control, etc.).
  • Oversee seasonal and preventative maintenance (filters, gutters, repairs, etc.).
  • Research and coordinate repairs/quotes for home projects.

• Administrative & Personal Assistant Support

  • Manage family calendars and reminders.
  • Coordinate appointments for kids and home needs (e.g., doctor visits, repairs).
  • Support with personal assistant tasks, errands, and light business-related research or event support.