House Manager & Family Assistant (with Childcare & Meal Prep Support)

House Manager & Family Assistant (with Childcare & Meal Prep Support)

Location: San Francisco, 94118

Employment Type: Full-time, 40-50 hours per week

Compensation: $35–40/hour, based on experience and qualifications

Start Date: As soon as possible

Schedule:

• 40 hours per week, with flexibility to extend to 50 hours during busy periods
• Typical schedule:
  • 3 full days: Monday and Wednesday (fixed), one additional flexible day
  • 2 short days: 7:15 am–12:15 pm or afternoon coverage
  • Friday is typically a short day, with flexibility for additional hours if needed

Compensation & Benefits:

• $35–40 per hour, based on experience
• Guaranteed 40 hours/week, 52 weeks per year, with flexibility for additional hours during busy periods
• Annual bonus
• Generous PTO
• Mileage reimbursement for work related activity

Requirements:

• Maintain a smoke-free environment
• Pass background check
• CPR and safety certification preferred
• Reliable transportation and clean driving record
• Up to date on major routine vaccines, Flu/Covid not required
• Ability to work flexible hours (40-50 hours/week, with some schedule flexibility)
• Must be proactive, detail-oriented, and able to work independently
• Experience or understanding of neurodivergence a plus
• Comfortable with a dynamic, changing schedule

About Us:

We are a family of four with two active boys, aged 7 and 10 (1st and 4th grade), who are full of energy and creativity. Both children thrive with structured leadership and support, and participate in numerous activities and sports that often take them to opposite sides of the city, so time management and coordination are key.

Both parents work full-time: Mom works outside the home three days a week, while Dad works from home, but his schedule can be unpredictable. We've had a nanny since 2021, but with the aging of our boys and growing demands of our family, we need someone to help with the overall management of the home.

What We're Looking For:

We need a proactive, highly organized, and capable House Manager & Family Assistant who is comfortable balancing the needs of an active household. The ideal candidate will be nurturing, energetic, patient, discrete, and a confident leader who can manage both child-related tasks and household responsibilities with precision. A positive, can-do attitude and attention to detail are essential, as well as the ability to adapt to a changing schedule.

This role requires someone who will anticipate needs, maintain order, and offer flexible support when necessary. If you enjoy creating systems, staying organized, and helping a family thrive, you might be the perfect fit for us.

Responsibilities:

Household Management & Organization

• Maintain and organize household systems (closets, pantry, storage, kids' sports wear and equipment, rooms)
• Reset and tidy rooms daily, ensuring the house is prepped for cleaning services
• Maintain family schedules and calendars, coordinating events and appointments
• Conduct seasonal swaps (clothing, décor, bedding)
• Remove outgrown clothes from closet and set to the side for review
• Manage donation pick-ups/drop-offs
• Supervise and coordinate with service providers/vendors (cleaners, landscapers, contractors)
• Load/unload dishwasher, wipe surfaces, vacuum high-traffic areas
• Maintain fresh flowers and other small touch-ups around the house

Inventory Management & Errands

• Track and restock pantry, fridge, toiletries, and household supplies
• Manage shopping lists and household orders (Amazon, Costco, Target, etc.)
• Handle grocery shopping, dry cleaning, gift shopping, and prescription pickups
• Sort and manage incoming mail and packages

Meal Planning & Preparation

• Plan, prep, and serve healthy meals/snacks for both kids and adults
• Batch cooking preferred for efficiency (kids eat by 5:30 pm, parents by 6:30 pm)
• Grocery shopping and meal-related item purchases
• Ensure kitchen is cleaned post-prep and organized
• Follow dietary preferences (no garlic, raw onions, or other specific ingredients)

Laundry & Linen Care

• Wash, dry, fold, and organize all family laundry, including uniforms and delicates
• Iron and steam clothes as needed
• Rotate and wash kids bedding, refresh towels, and restock linens
• Maintain organized and tidy laundry areas

Vehicle Management

• Ensure vehicles are fueled, cleaned, and organized
• Schedule and oversee regular maintenance, oil changes, and inspections
• Use your own safe and clean vehicle for transporting kids (family SUV available but difficult for city driving)

Vendor & Property Oversight

• Coordinate with service providers and oversee household repairs and maintenance
• Manage seasonal upkeep (HVAC, outdoor spaces)
• Oversee family property and ensure guest room is ready for visitors
• Serve as the primary contact for vendors 

Family Support & Child Assistance

• Assist with school pick-ups and drop-offs
• Provide light supervision, playtime, and homework help
• Prep backpacks, clothing, and snacks for school
• Support morning routines and help kids get ready while parents prepare for the day
• Manage child-related errands and laundry

Special Projects & Deep Cleaning

• Perform deep cleaning tasks as needed
• Refresh specific zones (entryways, pantry, garage, mudroom)
• Clean humidifiers, washing machines, and air purifiers monthly
• Organize seasonal décor, toys, and gear rotation

Administrative & Personal Assistant Support

• Help with family scheduling and logistics
• Coordinate events, appointments, and guest prep

How to Apply:

To apply, please submit the following:

• A brief cover letter explaining why you're a great fit for this position
• Your updated resume
• Three professional references with contact information

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