House Manager & Family Assistant (with Meal Prep support)

Job Description:

Title: House Manager & Family Assistant (with Meal Prep Support)

Location: Manhattan, NY 10011

Employment Type: Part-Time (10–15 hours/week)

Proposed Start Date: Early January 2026

Compensation: $30–35/hour, based on experience

Requirements:

• Can maintain a smoke-free environment
• Pass background check
• Up-to-date vaccinations (TDAP, MMR, COVID, flu)
• Able to collaborate seamlessly with household staff, including the nanny, to ensure smooth daily operations and effective teamwork.

Proposed Schedule: Monday – Friday. 9am-11am or 4pm-6pm

About Our Family

We are a warm, busy family of four with two young children—aged 3 years and 9 months old. Both parents work in the tech industry and are based close to home. We deeply value organization, calm rhythms, and systems that keep our household running with ease. With a full-time nanny already in place, we're now looking to add someone who can bring another layer of structure, support, and thoughtful day-to-day management.

What makes our home happiest is a sense of order and predictability, especially during the busiest parts of our day. We love when things feel handled—projects move forward, meals prepped simply and thoughtfully, and the home reset in a way that lets us focus more on our kids and less on the logistics. Our biggest priorities are having help with home projects, vendor coordination, toy rotation, kitchen and storage organization, and ensuring that meals and routines for the kids stay consistent and stress-free.

We're looking for someone who can step in with confidence, communicate clearly, and bring solutions without needing micromanagement. Someone who is proactive, organized, and comfortable working alongside our nanny during overlapping hours. Most importantly, we want a partner in our household—someone who helps our days feel lighter, calmer, and more supported.

Who You Are

You're someone who thrives in a role where you can take clear ownership and move projects forward without needing constant direction. You naturally spot what needs to be done, communicate when check-ins are needed, and carry responsibilities through from start to finish. Whether coordinating vendors, managing handyman projects, or keeping household systems running smoothly, you bring structure, problem-solving, and reliability to every task.

You stay organized, make thoughtful, budget-conscious decisions, and present researched options that help the family choose confidently. Collaboration is important in this role, especially during overlapping hours with the full-time nanny, and you bring a professional, communicative presence that supports a team environment while still working independently.

This role is ideal for someone who:

• Takes initiative naturally, with no task too small
• Communicates clearly, kindly, and professionally
• Is reliable, punctual, and trustworthy
• Brings a calm, solutions-oriented mindset
• Enjoys meal prep, especially for young children and infants
• Can collaborate effectively with a nanny and support a team-style household
• Welcomes feedback and adapts easily
• Is energized by organization, systems, and keeping a household running smoothly
• Is tech-comfortable and confident managing tasks, lists, and vendor coordination

Key Responsibilities

Household Management & Organization

• Daily home reset: dishwasher, tidying, and general organization.
• Maintain inventory of household essentials and restock as needed.
• Oversee toy organization and implement a toy rotation system.
• Manage children's seasonal/winter clothing.
• Prepare home for housekeeper visits and support linen rotations.
• Occasionally check the freezer for expired items, and organize and maintain it to ensure everything is properly stored and easily accessible.
• Coordinate storage unit items including seasonal décor, children's clothing and toy rotation.
• Assist with packing and preparation for frequent family travel.
• Support special organization projects such as seasonal clothing transitions, closet refreshes, or toy system updates.
• Assistance with packing and unpacking for weekend travels

Errands & Household Tasks

• Track and restock and organize household essentials and supplies e.g. diapers, accept weekly grocery delivery
• Run errands such as dry cleaning drop-off/pickup (very close by).
• Handle sourcing, purchasing, and preparation of household items as needed.

Meal Preparation

• Manage weekly Whole Foods grocery ordering, accept the delivery, and put away all items in their designated locations, ensuring the kitchen and pantry remain organized and stocked.
• Prepare school lunches (nut-free, no-heat meals) five days per week.
• Make homemade baby purees and batch-cook simple, kid-friendly meals.
• Support light adult meal prep 2–3 evenings per week.
• Follow dietary guidelines (no nuts for school; no fava beans for baby/mom).

Vendor & Property Oversight

• Coordinate and project manage service providers and vendors for home maintenance, including managing handyman projects, scheduling, obtaining quotes, and ensuring timely completion of work. This will include future larger projects such as kitchen and bathroom remodels and collaborating with contractors.
• Research vendors, compare pricing, and present budget-conscious options.
• Coordinate service providers for home needs.

Laundry & Linen Care

• Manage household laundry (children's laundry handled by nanny).
• Rotate linens and ensure all household textiles are cared for.
• Keep laundry area well-stocked with supplies.

Childcare Support

• Provide occasional light supervision or backup support during overlapping hours with the nanny when needed.

Administrative & Personal Assistant Support

• Make scheduling and administrative calls during business hours.
• Assist with appointment booking (pediatrician, home services, photography, etc.).
• Manage lists, reminders, and basic home-related administrative tasks.
• Assist with sourcing and purchasing gifts for special occasions to include gift wrapping.

How to Apply

Please submit the following:

• A short introduction letter explaining why you would be a great fit for this role
• An updated resume
• At least three professional references with contact information

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