HR Administrator

We are seeking a detail-oriented and motivated Human Resources Administrator to join our HR Operations team. This role supports HR systems, reporting, and core administrative processes while helping maintain accurate employee data, consistent reporting, and strong operational controls across the HR function.

This is an ideal opportunity for a junior HR professional (2-3 years of experience) looking to deepen their exposure to HRIS, analytics, and cross-functional HR operations within a fast-paced, global organization.

Key Responsibilities

HRIS & Data Management

• Maintain and audit employee data in ADP and other HR systems to ensure accuracy of payroll, benefits, and employee records.
• Perform routine data audits and support data integrity across HR platforms.
• Assist with basic HRIS troubleshooting, user support, and system updates in partnership with HR Operations and IT.
• Support system setup for new hires and ensure accurate system terminations for departing employees.

Reporting & Analytics Support

• Run routine HR reports (e.g., headcount, turnover, compliance) and flag discrepancies or trends for HR leadership review.
• Assist in the preparation of recurring and ad hoc HR reports using Excel and HR systems.
• Help maintain standardized reporting processes and documentation to ensure consistency and accuracy.

Employee Lifecycle & HR Operations

• Support onboarding and offboarding processes, including compliance documentation and system updates.
• Partner with Payroll, Benefits, and HR Generalist teams to enter, review, and validate payroll transactions and benefit enrollments.
• Provide administrative support for leave of absence processes (LOA, FMLA, ADA).
• Maintain employee files in compliance with federal, state, and local regulations.

Equity Administration Support

• Provide administrative support related to participants, including onboarding, maintenance, and offboarding.
• Assist with system updates in Stock Plan Administration platforms and Intralinks.
• Prepare and distribute documentation such as carried interest allocation letters, distribution notices, capital call materials, and tax/legal forms (e.g., 83(b), s431 elections).
• Post documents to Intralinks and prepare related communications.

Process Improvement & Team Support

• Cross-train across HR functions (employee relations, performance management, compliance) to support coverage and continuity.
• Collaborate with HR leadership to identify process improvements and promote consistent HR practices.
• Support ad hoc projects and administrative initiatives as needed.

Qualifications

• Bachelor's degree in Human Resources, Psychology, Business Administration, Information Systems, or a related field preferred.
• 2-3 years of experience in HR administration, HRIS support, or related HR operations role; professional or financial services experience is a plus.
• Hands-on experience with ADP strongly preferred
• Strong attention to detail with the ability to maintain data integrity across multiple systems.
• Proficiency in Microsoft Excel, Word, and PowerPoint; comfort producing and reviewing reports.
• Strong organizational and time management skills with the ability to meet deadlines.
• Clear written and verbal communication skills.
• High level of professionalism, integrity, and discretion when handling sensitive information.
• Ability to work independently while contributing positively in a collaborative team environment.