HR Coordinator (Bilingual) $22.00

Talent & Culture Coordinator

Hotel Emma's P&C Coordinator leads our day-to-day culture crafting!

They are the face of the association relations and handle the administrative and generalist duties in the office. They are the heart of house culture champion, contributing to Hotel Emma being THE best place to work and making associates' dreams come true.

This is a full-time, hourly, non-exempt position that reports to Hotel Emma's Director of People & Culture.

The Talent & Culture Coordinator's job will include the primary responsibilities as follows:

Recruitment

• Screen initial applicants when needed, and check employment references
• Submit background information for potential new hires/uniform fittings
• Monitor/update Associate Referral Log and process paperwork for payment
• Assist with scheduling interviews/recruiting as assigned

Onboarding

• Utilize our onboarding platform (UKG) in accordance with Storymakers
• Process new hire onboarding requirements and ensure accuracy of info from start to finish
• Distribute weekly/regular new hire announcement flyer
• Assist with and facilitate orientation and onboarding as needed

Benefits & Perks

• Administer internal benefits administration; assist associates with claims and coverage questions; work with P&C team and broker to plan on-site meetings & educational sessions
• Track new hire benefits and ensure all associates complete enrollment/changes on time
• Data input benefits in the payroll/benefits system and with carriers
• Assist with FMLA census; assist in managing disability claims
• Reconcile monthly benefits invoices/with Finance
• Assist associates with 401(k) loans, terminations, etc.
• Assist associates with all other benefits related to Hotel Emma's Compensation Philosophy

Training & Development

• Assist the P&C team with training and development as needed

Storymakers

• Involvement with Emma Cares' activities and annual goals
• Assist the P&C team with Storymaker and Accelerator What's Missing and other related work

Misc

• Work in accordance with Hotel Emma's Vision, Storymakers, Core Values, and Service Promises
• Daily culture crafting - attend preshifts; involvement in department meetings & activities
• Manages P&C HRIS and payroll input; works with finance to ensure efficiencies and accuracy
• Assist with the payroll process/register with the finance/payroll team
• Maintain all P&C files in a timely and accurate manner
• Maintain all P&C communication and bulletin boards (to include directories, all flyers, etc.)
• Maintain some P&C tracking as assigned (discount room resv. etc.)
• ID badge replacement/renewal
• Distribution/ordering of bus passes and other office supplies
• Own and manage HRIS modules and reporting as assigned
• Other projects assigned by Director and/or VP

Hotel Emma's People & Culture Coordinator should have:

• 3 - 5 years Human Resources, culture crafting and customer service experience in hospitality; prior HR office experience required
• Hospitality operations experience
• Empathy and personal connection skills
• Ability to work in a team environment
• Ability to meet deadlines, be detail-oriented, and demonstrate time management and office skills
• Proficiency in Microsoft Office programs
• Strong technical skills to research and utilize the latest technology in Human Resources
• Excellent writing, presentation, development, and teaching skills
• Experience in using HRIS systems; tracking and reporting experience required
• Excellent communication skills (written, verbal, and listening); Spanish language skills are a plus
• Ability to communicate effectively on a 1:1 basis and in a group environment
• Ability to excel in working in a fast-paced environment onsite in Hotel Emma's P&C office and hotel department areas; must be able to work a full-time schedule at the Hotel, and work at a desk and spend time in other areas of the Hotel as needed
• Ability to do light physical work in an office environment
• The ability for local travel for job fairs, conferences, and culture-enhancing opportunities as necessary

The above description includes the primary responsibilities, functions, and requirements of the Hotel Emma People & Culture Coordinator job, and may not be a detailed description of all of the work, processes, and duties required for the job.

The People & Culture Coordinator must be an Emma Strong partner and Storymaker, contributing to Hotel Emma being THE place to work, and making associates dreams come true.