HR Operations Specialist

Galderma is the emerging pure-play dermatology category leader, present in approximately 90 countries. We deliver an innovative, science-based portfolio of premium flagship brands and services that span the full spectrum of the fast-growing dermatology market through Injectable Aesthetics, Dermatological Skincare and Therapeutic Dermatology. Since our foundation in 1981, we have dedicated our focus and passion to the human body's largest organ - the skin - meeting individual consumer and patient needs with superior outcomes in partnership with healthcare professionals. Because we understand that the skin, we are in shapes our lives, we are advancing dermatology for every skin story.

We look for people who focus on getting results, embrace learning and bring a positive energy. They must combine initiative with a sense of teamwork and collaboration. Above all, they must be passionate about doing something meaningful for consumers, patients, and the healthcare professionals we serve every day. We aim to empower each employee and promote their personal growth while ensuring business needs are met now and into the future. Across our company, we embrace diversity and respect the dignity, privacy, and personal rights of every employee.

At Galderma, we actively give our teams reasons to believe in our bold ambition to become the leading dermatology company in the world. With us, you have the ultimate opportunity to gain new and challenging work experiences and create an unparalleled, direct impact.

Title: HR Operations Specialist

Location: Miami

Job Summary

The HR Operations Specialist is a key member of the HR Operations team, responsible for ensuring the smooth execution of employee lifecycle processes through close coordination with our Global Business Services (GBS) provider. While GBS handles most transactional processing in Workday, this role provides oversight, conducts quality reviews, and offers process clarification and guidance as needed.

This position serves as a subject matter expert on HR processes and systems, supporting escalations, maintaining accurate documentation, and contributing to continuous process improvement. The HR Operations Specialist works collaboratively with HR Business Partners, Centers of Excellence (COEs), the HRIS (Workday) team, and external vendor partners to deliver consistent and compliant HR services across the organization.

Key Responsibilities

• Support the U.S. New Hire Onboarding process from post-offer through Day One by coordinating pre-employment activities (e.g., I-9s, corporate credit card initiation, documentation tracking). Monitor GBS’s completion of Workday transactions and reporting, ensuring accuracy and readiness for each new hire.
• Provide administrative support to the Global Mobility and Immigration team, including visa processing, I-9 reverifications, relocation, transfers, and related payment processing. Lead coordination of rehire and termination processes across home and host countries for relocated employees.
• Complete ad-hoc employment verifications not covered by the automated system for current and former employees.
• Review and respond to HR Workday tickets requiring secondary escalation, in collaboration with our PSC outsourcing partner, who manages the first level of case resolution. Ensure all cases meet SLA expectations and deliver a high standard of customer service.
• Act as a point of contact for GBS, our third-party HR service provider, to provide guidance, support, and clarification on colleague inquiries and HR transactions (e.g., personal data updates, job changes, reporting line changes, compensation updates). Review and validate data entry completed by GBS in Workday to ensure accuracy and compliance with HR policies.
• Serve as a liaison to GBS for system-generated termination and offboarding processes, including voluntary exit notifications. While GBS handles the communication to departing employees, partner closely with Employee Relations and HRBPs to ensure offboarding is executed accurately and in alignment with company policies.
• Partner with GBS, who performs the initial audit of HR transactions in Workday (e.g., new hires, terminations, transfers, and pay changes), by conducting a secondary review to ensure data integrity, accuracy, and compliance with internal policies and audit requirements.
• Partner with HR COEs and GBS to assess and enhance end-to-end employee lifecycle processes (hire-to-retire), identifying gaps, inefficiencies, and opportunities for automation or process improvement.
• Ensure consistency and compliance across employee lifecycle processes by overseeing Workday transactions completed by GBS, including employee changes, lateral moves, and off-cycle promotions initiated by HRBPs or Talent Acquisition. Maintain alignment with internal policies and awareness of local regulations.
• Maintain and regularly update HR process documentation, SOPs, and user guides to reflect current practices and system or policy changes.
• Contribute to cross-functional HR projects aimed at improving service delivery, operational efficiency, and employee experience.
• Collaborate with external vendors, including our GBS partner, to ensure effective delivery of outsourced HR processes. Provide guidance and feedback to support continuous improvement in data accuracy and case management.
• Fulfill additional ad-hoc duties as required to support the HR function and business needs.

Skills & Qualifications

• 5+ years of experience in HR processes and systems development related to HR or equivalent combination of education and experience
• Bachelor’s degree in human resource management or business or equivalent experience
• 3-5 years of experience in Workday preferred
• Advanced knowledge of all Microsoft Office Products, Project Management software or Workday
• Strong interpersonal skills and team skills, ability to communicate well with individuals, and in group settings, ability to communicate with diverse population and people from various backgrounds
• Understanding of HR Processes and cross functional dependences
• Strong analytical and problem-solving skills
• Strong decision-making skills and ability to use professional judgment
• Strong attention to detail and ability to meet deadlines
• Demonstrates flexibility and adaptability in performing work duties
• Demonstrates strong project management skills while managing multiple, concurrent projects
• Intermediate to advanced expertise with Microsoft Office Suite (Word, Excel, PowerPoint)

What we offer in return 

You will be working for an organization that embraces diversity & inclusion and believe we will deliver better outcomes by reflecting the perspectives of our diverse customer base. You will also have access to a range of company benefits, including a competitive wage with shift differential, annual bonus opportunities and career advancement and cross-training. 

Next Steps

• If your profile is a match, we will invite you for a first virtual conversation with the recruiter. 
• The next step is a virtual conversation with the hiring manager  
• The final step is a panel conversation with the extended team 

Our people make a difference 

At Galderma, you’ll work with people who are like you. And people that are different. We value what every member of our team brings. Professionalism, collaboration, and a friendly, supportive ethos is the perfect environment for people to thrive and excel in what they do.  

Employer’s Rights: 

This job description does not list all the duties of the job.  You may be asked by your supervisors or managers to perform other duties.  You will be evaluated in part based on your performance of the tasks listed in this job description. The employer has the right to revise this job description at any time.  This job description is not an employment contract, and either you or the employer may terminate employment at any time, for any reason. In addition, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.