Human Resources Records Specialist

Starting Salary Range: $12.74 - $14.90 per hour

Job Summary

Under the Direction of the Assistant Director of Human Resources, the records specialist performs duties relative to maintaining electronic and hard copy employee records and carrying out other functions of the Human Resources office.

Duties and Responsibilities

• Assist the university in implementing the Statement of Purpose
• Assist the university and department in implementing the long-range institutional and financial plans
• Organize and maintain employee files for faculty and staff - active and termed
• Organize and maintain Human Resources forms binders, and update as needed throughout the year (i.e., revised contracts, workers' comp, retirement contributions, etc.)
• Manage and process Tuition Waiver requests from employees and/or dependents
• Assist Assistant Director of Human Resources with onboarding and offboarding processes, and tracking to ensure receipt of required documents for these changes
• Review and maintain SmartSheets for new hires, terminations, title/salary/position changes, and contract amendments, ensuring the spreadsheet is complete and a hard copy is placed in employee files
• Scan, rename, and attach electronic documents to employee files, including but not limited to employment verifications, 6-month probationary performance evaluations, LTD payment confirmations, benefits changes, etc.
• Scan termed employee files to online storage
• Serve as primary front desk receptionist backup as necessary
• All other duties as assigned by supervisor or Vice President of Human Resources