Human Resources Recruiting Assistant (Seasonal)

Recruiting Assistant

JOB TITLE: Human Resources Recruiting Assistant

CLASSIFICATION: Non-Exempt - Seasonal

DEPARTMENT: Human Resources

SUPERVISOR: Director of Human Resources

SALARY: $15.50 - $16.50 Per Hour

GENERAL JOB DESCRIPTION

To perform a wide range of duties and projects in support of the activities and operations of the Specialist/ Recruiter and Human Resources Department. May assist other department staff with daily operations, providing support to recruitment efforts, and other assigned HR tasks. This position requires extreme confidentiality, handle sensitive information, sound judgment, personal initiative, and discretion in completing assigned tasks. This position will be from March to June.

PRIMARY DUTIES AND RESPONSIBILITIES

• Provide information and general assistance to City staff and the public regarding human resource policies, procedures and processes.
• Scan, label and upload paper documents into computer files or database systems.
• Assist with any and all recruitment efforts.
• Update spreadsheets daily to ensure accuracy of recruitment information.
• Compose, compile, and prepare correspondence, reports and related documents as assigned; type and proofread a variety of correspondence from rough draft or verbal instruction.
• Serve as a back up to the Human Resource Team.
• Maintain employee human resource files, including pre-employment information, transfers, agreements, and I. D. cards.
• Operate a variety of office equipment including a computer, copier, and telephone system.

SECONDARY DUTIES AND RESPONSIBILITIES

• Verify and review materials for completeness and conformance with established regulations and procedures.
• Update and maintain various manuals, reports, and files; type, copy, and update new forms as needed.
• Maintain confidentiality when dealing with sensitive matters.
• Perform other duties and responsibilities as required.

KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge of principles and practices of public sector personnel administration, personnel file and confidential records management, and effective customer service practices.
• Knowledge of employee relations principles, practices and procedures of Human Resources Management and ability to interpret City policies.
• Knowledge of word processing tools and spreadsheets (MS Office Word, Excel etc.)
• Knowledge of applicable Federal, State, and local policies, laws, and regulations.
• Skills to prepare clear and concise reports.
• Skills and ability to use technology that supports HR practices and programs.
• Skills in attention to detail.
• Ability to work independently and to exercise reasonable judgment in decision making.
• Ability to maintain confidentiality of work.
• Ability to work independently with minimal supervision and as part of a team.
• Ability to research information and analyze data to arrive at valid conclusions, recommendations and plans of action.
• Ability to manage multiple assignments within established deadlines.
• Ability to interpret and apply Federal, State, and local policies, laws, and regulations.
• Ability to communicate clearly and concisely, both orally and in writing.
• Ability to establish and maintain effective working relationships.

QUALIFICATIONS FOR THE JOB

Required:

High school diploma or GED

Preferred:

One (1) year experience in human resources, employee relations, or related field is preferred.

PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is required to maintain effective audio-visual discrimination and perception needed for making observations, communicating with others, reading, and writing. The employee is also required to maintain physical condition necessary for operating assigned equipment, walking, standing, kneeling, repeated bending or sitting for prolonged periods of time and lifting to 30 pounds. Maintain mental capacity which allows the capability of making sound decisions demonstrating intellectual capabilities.

Working Environment:

Work closely with others in an office environment utilizing a computer and other office equipment.