In- Person Administrative Assistant - Philadelphia Office
Automate your job search with Sonara.
Submit 10x as many applications with less effort than one manual application.1
Reclaim your time by letting our AI handle the grunt work of job searching.
We continuously scan millions of openings to find your top matches.
Job Description
Job Title: Administrative Assistant
Location: Philadelphia, PA (On-site)
Reports To: Vice President of Operations
Organization: African American Chamber of Commerce of PA, NJ, and DE (AACC)
Employment Type: Full-Time
Overview
The African American Chamber of Commerce of PA, NJ, and DE supports and advocates for Black-owned businesses across the region. As an Administrative Assistant, help drive our mission by providing high-level support to our VP of Operations, Finance Manager, Membership Department, and President & CEO.
Key Responsibilities
Administrative & Financial Support:
Process invoices and manage accounts receivable
Perform account reconciliations
Maintain organized financial records
Office & Communication Management:
Answer/direct calls and manage inbox
Greet visitors and support front desk operations
Manage supplies and vendor relationships
Membership & Program Support:
Provide admin support for membership (communications, renewals, data entry)
Assist onboarding/retention efforts
Support event logistics and follow-up tasks
Executive Support:
Coordinate scheduling, meetings, and document prep for President & CEO
Prepare materials for board and committee meetings
Maintain confidentiality at all times
Ideal Candidate
Detail-oriented, organized, and proactive
Able to multitask and adapt in a fast-paced environment
Strong communicator with effective relationship-building skills
Committed to supporting Black-owned and minority businesses
Qualifications
Associate’s degree (Bachelor’s preferred) in Business Administration or related field; OR equivalent experience
Minimum 2 years’ administrative or financial support experience
Proficient in Microsoft Office Suite; CRM/accounting software familiarity a plus
Excellent organizational and interpersonal skills
Experience with nonprofits, membership, or small business support preferred
Physical/Environmental Requirements
Able to remain stationary for long periods using a computer
Occasionally lift up to 25 lbs; adapt to high-paced settings
May work evenings/weekends for events
Office environment with moderate noise, temperature control, no hazardous substances
Powered by JazzHR
Automate your job search with Sonara.
Submit 10x as many applications with less effort than one manual application.