International Tax Coordinator, Tax Department

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Salary Range

$92,000.00 - $146,750.00

Overview

The International Tax Coordinator reports directly to the Senior Tax Director. The International Tax Coordinator is responsible primarily for tax analysis and compliance, including Federal and state tax reporting and withholding of income taxes, with respect to international faculty, students, visiting scholars and non-U.S. entities and for providing outreach and training the University community. The International Tax Coordinator will assist in other areas of tax compliance and research, as directed (e.g., state sales tax and federal and state tax returns).

Required Skills and Abilities

1. Ability to communicate effectively and work within a multicultural environment is essential

2. Exceptional customer service skills

3. Excellent organizational abilities and detail orientated

4. Advanced knowledge of accounting and tax law for international payments

5. Familiarity with automated accounting systems and desktop computing capabilities i.e., Excel, Word, Database applications and electronic tax research applications

Principal Responsibilities

Principal Responsibilities

1. Manage the University's tax compliance with respect to the University's nonresident alien population. Lead initial and follow-up interviews and data collection for international faculty, students and scholars. Analyze tax residency status of individuals, interpret, and if appropriate, review, authorize and file tax treaty benefit forms on a timely basis. Assist international faculty, students and scholars in understanding the U.S. tax withholding and reporting rules.

2. Analyze and interpret data submitted by international faculty, students and scholars as well as business administrators relating to the tax status of international students and scholars based on the federal tax regulations. Review immigration and tax documents, interpret tax treaties and calculate the substantial presence test (SPT) to ensure the correct rate of tax withholding is applied.

3. Manage and monitor the Workday payroll and Sprintax Calculus databases and quality assurance functions with respect to international students and scholars, and coordinate processes with A/P and Payroll. As a part of this quality assurance initiative, oversee periodic mailings to obtain updated forms and information for international faculty, students and scholars as required by the IRS. Identify areas of potential tax exposure/noncompliance and proactively recommend and implement enhanced controls/procedures.

4. Direct and supervise senior administrative assistant with respect to indexing international documents, sending various notifications to the international community, responding to routine international tax questions and performing international reconciliation projects.

5. Review and update the International Tax Office website as required to reflect changes in tax law and treaties with respect to non-resident alien tax requirements.

6. Serve as the University expert for questions related to non-resident alien tax withholding and treaty applicability, act as liaison with University community, resolve international tax issues and review check requests for international individuals and entities to ensure appropriate tax withholding and reporting.

7. Develop policies and procedures, as well as training materials for university administrators with respect to tax compliance for international guest visitors, faculty, students and scholars. Lead regular training sessions for the University community to emphasize the need for planning, to obtain feedback from the community, and make necessary process improvements. Partner with central departments (OISS, A/P and Payroll) to create comprehensive training sessions. Present to nonresident aliens in certain orientation programs, including the World Fellows and postdoctoral fellows' programs.

8. Advise A/P and Payroll with respect to process, documentation and compliance for withholding and reporting with respect to the University's nonresident alien population and foreign vendors.

9. Research, analyze and interpret new tax law and any changes to existing tax law and tax treaties to determine its application to the University's international community. Conduct NRA research. Participate in projects from the Office of International Students and Scholars relating to improvements of the International Tax Office.

10. Oversee and assist in the development of the IRS acceptance agent role at the University.

11. Advise Payroll, A/P, Yale Press, Student Financial Services and the Graduate School with respect to international payment issues and review and reconcile year end reports for the annual filing of Form 1042-S. manage quality assurance oversight with respect to the tax treatment of payments to international students and scholars.

12. Perform additional tax duties as assigned by the Tax Director, including overseeing preparation of annual U.S. Residency Certifications.

Required Education and Experience

Bachelor's degree in accounting, business or finance and six years of progressive tax experience or an equivalent combination of education and experience. Knowledge of tax research and tax preparation software.

Job Posting Date

12/01/2025

Job Category

Professional

Bargaining Unit

NON

Compensation Grade

Administration & Operations

Compensation Grade Profile

Manager; Program Leader (26)

Time Type

Full time

Duration Type

Staff

Work Model

Hybrid

Location

150 Munson Street, New Haven, Connecticut

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

Health Requirements

Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.

Posting Disclaimer

Salary offers are determined by a candidate's qualifications, experience, skills, and education in relation to the position requirements, along with the role's grade profile and current internal and external market conditions.

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties through their hiring department.

The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual's sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

Note

Yale University is a tobacco-free campus.