Inventory Coordinator/Administrative Assistant
Integrated Aqua SystemsVista, California
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Job Description
Job Description
Our innovative and growing company is looking to fill the role of an Inventory Coordinator/Administrative Assistant. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all the qualifications but have sufficient experience and talent. This is an administrative role managing the inventory system and providing administrative support.
Key Tasks & Responsibilities:
- Physically manage inbound and outbound shipments safely and efficiently.
- Process inbound and outbound shipments and documents using pre-designated software.
- Inspect shipments for accuracy and/or defects as part of the Shipping & Receiving process.
- Work with appropriate internal and external people to report and correct any inconsistencies found during the shipping and receiving process.
- Package shipments to ensure that they will arrive at their destination safely, securely and in a timely manner.
- Ensure that items shipped or received match their Orders by referencing descriptions, part numbers, quantities, serial numbers...
- Process Internal Sales Orders for shipment by pulling parts, packing orders, processing appropriate documents, and shipping items using third party transport.
- Accurately complete computer transactions to ensure that the ERP system accurately matches physical inventory.
- Manage warehouse space for incoming shipments and material storage.
- Ensure that the inventory warehouse is maintained in a clean and organized way.
- Responsible for running Manufacturing & Work Orders. This may include computer transactions, pulling material and kits, identifying material shortages and closing orders once complete.
- Move Inventory and material throughout the warehouse and process the transactions in the ERP system.
- Manage control of Inventory to ensure that the ERP system is accurate at all times.
- Run regular cycles counts of inventory to ensure inventory accuracy.
- Administrative Assistant duties included but not limited to filing, checking mail, sending emails, assisting CEO with various tasks.
REQUIREMENTS:
- Comfortable working with ERP systems and other software to maintain inventory controls.
- Ability to follow instructions.
- Ability to stand for long periods of time.
- Requires accuracy in reading and writing numbers.
- Ability to communicate effectively, to interpret and accurately carry out both written and verbal instructions.
- Must be honest, reliable, and punctual.
- Ability to work in a team environment.
- Organizational skills
- Computer skills advance
SCHEDULE:
The standard shift is from 8:00 AM to 4:30 PM.
Monday - Friday
Compensation: $22.00 - $25.00 per hour
Why Choose Us?
1. Innovative and Impactful Work
At Integrated Aqua Systems, you’ll be at the forefront of the aquaculture industry, helping to design and implement advanced systems that promote sustainability and environmental stewardship. Your work will directly impact aquatic research, aquaculture production, and commercial aquatic exhibits, helping to drive the future of sustainable practices in these vital industries.
2. A Collaborative and Inclusive Culture
We believe in the power of teamwork. At Integrated Aqua Systems, you’ll work alongside experts who are passionate about their work and committed to your success. Our collaborative environment encourages open communication, idea sharing, and a sense of camaraderie that makes coming to work each day a rewarding experience.
3. Career Growth and Development
We’re committed to your professional development. Whether you’re looking to deepen your technical expertise, take on new challenges, or explore leadership opportunities, we support your growth with ongoing training, mentorship, and career advancement paths. Your success is our success, and we’re dedicated to helping you reach your full potential.
4. Work-Life Balance
We understand that a healthy work-life balance is essential to happiness and productivity. Integrated Aqua Systems offers flexible work arrangements and a supportive environment that allows you to thrive both professionally and personally.
5. A Sustainable Future
As a company dedicated to sustainability, we not only work toward improving aquatic ecosystems but also strive to create an environmentally responsible workplace. By working with us, you’ll be part of a team that prioritizes the health of our planet and contributes to a brighter, more sustainable future.
Our Core Values!
- Innovation: We encourage fresh ideas and creative solutions that drive our industry forward.
- Collaboration: Together, we achieve more. We support each other to achieve our collective goals.
- Sustainability: We are dedicated to minimizing our environmental impact and fostering a culture of ecological responsibility.
- Excellence: We strive for the highest standards in everything we do, from the products we deliver to the service we provide.
- Integrity: We act with honesty, transparency, and respect, building trust both internally and externally.
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