Invoicing And Accounts Receivable Manager

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Salary Range

$92,000.00 - $146,750.00

Overview

Responsible for the oversight of the sponsored award invoicing, collections, cash management support, and AR functions. Leads the training and professional development of a team. Works closely with SPFA leadership to identify and promote external and internal collaborations. Fosters the development of the team to ensure quality of work outputs and service to the research community. Recommends improvements to systems, methods, practices, policies, and procedures through metrics and team KPIs. Supports innovation and special projects as needed

Reporting to the Director of Sponsored Projects Financial Administration (SPFA), the Manager of Invoicing and Cash Management, is responsible for overseeing the billing, collections of nonLOC (Letter of Credit) grant and contract funds. Manages and develops a team to achieve optimal high performance and provide efficient service delivering to both internal and external customers. The Manager will work closely with the Financial Reporting unit of Sponsored Project Financial Administration (SPFA) to identify cash-related issues and prepare cash-related reports and analysis. This position will also work closely with the Award Setup unit in SPFA to identify, troubleshoot, and resolve award setup issues. The Manager will also work closely with the Director and SPFA Leadership team in leading initiatives that lead to system and business improvements. The manager will also support the development and continuous improvements of data quality assurances and metrics.

Principal Responsibilities:

1. Provides institutional signature and certification on all sponsored invoices to agencies for payment. 2. Supervises and trains a team. 3. Responsible for Managing the Invoicing and AR unit 4. Reviews, edits and updates policies and procedures related to invoicing, accounts receivable management and as needed policy support for the institution. This position is responsible for ensuring that relevant policies and standard operating procedures stay up-to-date and accurate. 5. Keep up to date on sponsor requirements, university policies and state and federal regulations. 6. Supports all internal and external audit requests from university and SPFA leadership. 7. Reviews, analyses and ensures area data supports proper metrics and dashboard figures for area. 8. Provides banking information as required by sponsor agencies. 9. Verifies and approves all work to ensure timely and accurate billing. 10. Ensures production of cost and installment invoices for non-LOC sponsored awards and verifies all invoices are ready for certification and approval. 11. Oversees the accuracy of applying cash receipts on sponsored awards to the General Ledger. 12. Prepares reconciliation and management reports to identify and lead resolution on cash related issues. 13. Communicates with internal contacts and external sponsors to identify collection issues. Oversees the collection activity to ensure collection and maintenance of documentation on University's due diligence in collection efforts. Escalates collections matters to SPFA leadership as part of collections processes. 14. Calculates interest owed on cash balances for selective non-Federal awards and record interest on a monthly/quarterly basis. 15. Following University procedures, periodically prepares a list of awards for management to review potential write-offs. 16. Collaborates with the Financial Reporting unit to identify and resolve invoicing and AR issues. 17. Works to identify process improvement opportunities and streamline unit activities. Identifies opportunities for cross training and collaboration with SPFA. 18. Reviews, updates and leads unit specific internal and external trainings. Supports SPFA presentations and development of training materials, reference guides, SOPs and any other materials/tools to continuously improve post award financial training. 19. Supports all record retention policies of the university. 20. Participates in SPFA initiatives and projects as needed.

Required Skills and Abilities

1.Comprehensive knowledge of grant accounting and analysis, internal control, risk management, and financial systems. Sponsored grant related experience in a university or non-profit environment. Demonstrated ability to lead teams as well as perform as an effective team member of university leadership.

2. Demonstrated high-level analytical skills and problem-solving skills. Experience with analyzing large volume of financial information. Proficient in managing a complex sponsored portfolio and demanding deadlines. Organized and demonstrates elevated attention to detail.

3. Ability to read and accurately interpret policies, procedures, regulations, and guidelines. Excellent written and verbal communication skills and ability to adapt to communications style to address the needs of the department.

4. Microsoft Excel and ability to effectively translate financial information independently. Experienced user of Excel and Word and overall Microsoft systems. 5. Demonstrated application of financial, accounting, and economic/grant accounting concepts.

Preferred Skills and Abilities

1.Dual degrees in Accounting and Information Systems, sponsored grant related experience in a university or non-profit environment.

2.Knowledge of Workday financial systems or other ERP, financial integrated business systems.

3.Familiarity with reporting tools, Power BI preferred but not required. 4.Knowledge of Uniform Guidance, federal regulations, nonfederal sponsors, and industry awards.

5.Experience with grant and contract accounting and comprehensive knowledge of Yale University's administrative and financial policies and procedures.

Principal Responsibilities

1. Reviews and determines staffing needs, job posting requirements, salary guidelines, and labor agreement interpretations for exempt and non-exempt staff in one or more functional department of the University. 2. Manages the administrative support needs for exempt and nonexempt staff and provides recommendations, improvements, solutions and assistance as needed. 3. Manages and monitors technology needs, conducts inventory, and system requirements for the assigned departments. 4. Develops and prepares budgets, financial forecasts, and financial analyses and the actual vs. budgeted performance reports for the departments. 5. Manages the use of facilities in one or more departments including office space, work stations, equipment, and office supplies. 6. Manages administrative support for activities of one or more departments to ensure timely completion of projects. 7. Manages and coordinates training sessions for assigned departments when new policies or practices are adopted. 8. Ensures compliance with University and federal regulations as they apply to the assigned departments. 9. Identifies, plans, and develops administrative policies for the assigned departments. 10. Assists in reviewing and implements University and departmental policies as they pertain to the administrative functions of the assigned department. 11. Assesses and makes recommendations regarding staff development and staffing levels. 12. Monitors, develops, plans, and executes systematic research on user requirements through such mechanisms as surveys, interviews, focus groups and competitive analysis. 13. Manages a staff of exempt and non-exempt employees. 14. May perform other duties as assigned. Required Education and Experience Bachelor's Degree in related field and six years of related experience or an equivalent combination of education and experience.

Job Posting Date

01/22/2026

Job Category

Manager

Bargaining Unit

NON

Compensation Grade

Administration & Operations

Compensation Grade Profile

Senior Manager; Senior Program Leader (26)

Time Type

Full time

Duration Type

Staff

Work Model

Hybrid

Location

150 Munson Street, New Haven, Connecticut

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

Health Requirements

Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.

Posting Disclaimer

Salary offers are determined by a candidate's qualifications, experience, skills, and education in relation to the position requirements, along with the role's grade profile and current internal and external market conditions.

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties through their hiring department.

The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual's sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

Note

Yale University is a tobacco-free campus.