Job File Coordinator - Construction Division

Job File Coordinator – Construction Division

• Manage all project files, budgets, timelines, and financials (P&L, client & sub payments, expenses)
• Serve as the primary liaison for clients, subcontractors, vendors, and third parties
• Track third-party notes and updates, manage emails, and follow-ups
• Support Project Managers to ensure projects are on time, on budget, and exceed client expectations
• Review every file in detail before advancing stages to ensure accuracy and compliance
• Answer incoming calls and route or handle issues to completion
• Occasionally assist with fieldwork: job site visits, materials handling, estimates, photos, client check-ins
• Meet or exceed internal team metrics: client contact times, scheduling, job close-out, financial requirements

• Proven experience in project coordination, construction admin, or office management
• Highly organized, detail-focused, and proactive
• Strong communicator, both verbal and written
• Comfortable multitasking and prioritizing in a fast-paced environment
• Self-motivated and able to own your role and hold others accountable
• Knowledge of construction terminology, permits, or restoration industry a plus
• High school diploma or equivalent required

• Competitive pay
• Career growth & professional development
• Dynamic, collaborative team environment
• Opportunity to make a real impact on every project