Junior Acquisition Support Specialist

•  Support acquisition activities for Maritime Administration (MARAD) contracts supporting Ready Reserve Force (RRF) vessels, training ships, and other fleet needs throughout the contract lifecycle
• Assist with market research and data gathering to inform acquisition strategies, contract types, competition approaches, and schedules
• Draft core acquisition documents such as Statements of Work (SOWs), Performance-based Work Statements (PWSs), and Quality Assurance Surveillance Plans (QASPs) using templates and senior staff guidance

• Contribute to proposal evaluations by assembling pricing data and documenting price, cost, and technical evaluation inputs for the source selection record
• Maintain and update Microsoft Excel pricing workbooks using pivot tables, lookup functions, conditional formatting, and other formulas to support ship management services contracts
• Build and refine spreadsheets and basic calculators that help Administrative Contracting Officers (ACOs) and Contracting Officer’s Representatives (CORs) track billing, pricing adjustments, and invoice approvals
• Assist in developing Independent Government Cost Estimates (IGCEs) by collecting historical purchase information, market research, and comparable acquisition data from other agencies
• III. Solicitation & Source Selection
• Prepare draft sections of Requests for Quotations (RFQs), Requests for Proposals (RFPs) and combined synopsis and solicitations using approved templates and checklists
• Verify inclusion of required terms and conditions and route solicitation packages for funding confirmation and legal review
• Support informal and formal source selections by setting up evaluation tools, distributing proposals, tracking scores and compiling documentation for Source Selection Decision Memoranda (SSDMs)
• Coordinate with evaluators and the Contracting Officer (CO) to schedule meetings, capture action items and prepare discussion materials for communications with offerors

• Assemble award packages for task orders, delivery orders, and stand-alone contracts, and prepare supporting COR documentation for senior review
• Enter contract and modification data into the FPDS-NG and the Voice of Acquisition (VOA) system, and confirm accuracy against source documents
• Prepare draft documentation for option exercises and other post-award contract modifications for review by senior acquisition staff
• Track contractor performance issues, discrepancy reports, and closeout actions, and maintain related logs and e-files

• Use the ESC-PRISM contract writing system to create, route, and track procurement requests, awards, and modifications under senior staff direction
• Retrieve and compile acquisition data from ESC-PRISM and FPDS-NG to support reporting requirements
• Maintain electronic contract files in SharePoint by ensuring documents are properly stored, labeled, and accessible
• Create user-friendly spreadsheets, trackers, and basic job aids in Microsoft Word, Excel, and PowerPoint to support contracting and program staff

• Follow MARAD acquisition policies, procedures, and templates, and flag inconsistencies or needed updates to senior staff
• Stay current on key changes to the Federal Acquisition Regulation (FAR), Transportation Acquisition Regulation (TAR), Transportation Acquisition Manual (TAM), and related guidance as communicated by senior acquisition personnel
• Participate in acquisition team meetings, take notes, and action items
• Provide administrative and coordination support to senior acquisition staff

• At least five (5) years of operational experience in Federal Contracting

• Knowledge of Federal contracting law, regulation, policies, and precedents, and related principles, policies, and procedures sufficient to plan, lead, review, or audit the most complex procurement functions
• Knowledge of Federal and Departmental procurement regulations (e.g., FAR & TAR)
• Knowledge of the regulations and techniques of source selection sufficient to conduct a selection
• Skill in promoting e-commerce, and supporting the use of automated acquisition systems, and other electronic systems
• Skill in Microsoft Excel/pricing
• Customer service-oriented, responsive, and accessible
• Strong organization and multitasking skills
• Excellent professional writing skills

• FAC-C (Professional) or DAWIA (Professional) certification (both formerly “Level III”) required

• Norfolk, VA, 23505

• Telework available

• U.S. citizenship is required as it supports the U.S. federal government

• U.S. Department of Transportation (DOT)

• Minimal travel may be required

• Flexible days & hours

• Employment Classification Eligibility — Exempt

• Not eligible for relocation benefits

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