Legal Billing Coordinator

Our busy law firm is seeking a full-time Billing Specialist to support our dynamic financial operations. This role manages the full billing lifecycle—from invoice preparation to payment application—while ensuring accuracy, consistency, and compliance with legal accounting standards. The Billing Specialist will work closely with attorneys, intake, and accounting to keep client accounts current, properly apply payments, and maintain reliable financial data for reporting and forecasting. We are looking for someone who is interested in a long-term fit with our firm and the opportunity to grow alongside our team. If you are a detail-oriented professional who thrives in a fast-paced environment and have prior billing or bookkeeping experience, or an educational background in accounting, finance, or a related professional field, we would love to meet you! Compensation: $45,000 - $60,000 yearly DOE Responsibilities: Billing & Invoicing Ensure accurate and timely billing in adherence with the firm's billing cycle Prepare, review, and issue client invoices in accordance with firm policies Generate flat-fee, hourly, and hybrid billing statements as applicable Review billing entries for accuracy, completeness, and compliance Ensure invoices reflect proper trust vs. operating account allocation Payments & Trust Accounting Apply client payments accurately (LawPay, credit card, ACH, check, cash) Monitor trust balances and ensure compliance with IOLTA requirements Coordinate trust transfers and earned fee withdrawals Assist with trust reconciliation support and documentation Account Management Monitor client accounts for outstanding balances Process client expenses and refunds Communicate professionally with clients regarding billing questions Work with attorneys and staff on billing adjustments, credits, or write-offs Maintain organized billing records and audit trails Support Assist with the month-end close and reconciliations Collaborate with upper management to improve efficiency Assist with collections as needed Other ad hoc projects as needed Qualifications: Degree in accounting, finance, business, or a related field and/or a background in accounting, bookkeeping, or billing (legal billing experience a plus, but not required) Understanding of trust accounting and IOLTA compliance, or the ability to quickly learn these requirements Strong attention to detail with a high level of accuracy Well-developed organizational and communication skills Technologically proficient; familiarity with QuickBooks Online and Microsoft Suite required; familiarity with MyCase is a plus Ability to work independently, manage priorities, and meet competing deadlines Can verifiably demonstrate longevity and reliability in prior roles About Company At RKT, we thrive on collaboration, integrity, and a shared passion for justice, creating a purpose-driven environment where our work truly matters. With a strong reputation, seasoned attorneys, and a client-first approach, our firm stands out as a leader in criminal defense, handling high-impact cases that shape lives and communities. Our team members are our most valuable assets and proudest investments, and are guaranteed a supportive foundation for flourishing, with plenty of room for growth and professional development. What We Offer: Health Insurance 401(k) with match PTO Paid Holidays Performance-based raises and bonuses Opportunity to grow - We believe in promoting from within and supporting continual professional development Office Perks: Access to our on-site gym and golf simulator Supportive, collaborative team culture