Litigation Legal Assistant

Adams and Reese LLP is seeking a team-oriented, tech savvy, self-starter who is inquisitive and client focused to support litigation attorneys in the office.Responsibilities:

Strong verbal and writing skills; wants to be part of a client focused teamhelping clients handle legal issues.

Capable of performing a variety of clerical and administrative duties usingvarious computer programs typically related to a litigation practice by assisting attorneys in a supportive role. Responsibilities:

Prepares, processes, and proofreads legal documents; Mails, faxes,copies, and/or arranges for delivery of documents to clients, witnesses, opposing counsel and court officials;

Maintains filing systems, control records and indexes using moderateindependent judgment;

Data management including time entry, document databases, email andhard copies;

Coordinates and participates in document production;

Obtains information using the Westlaw and Lexis systems;

Communicates with clients, court personnel, experts, attorneys and othersvia telephone, email, in person, and in writing, obtaining and givinginformation as directed;

Assists with trial preparation including preparation of trial books, exhibits,etc.;

May transcribe dictation from dictating machine, as required by thesupervising attorney(s);

Maintains supervisor(s) calendar electronically and/or manually byscheduling appointments and critical dates and keeping supervisor posted of same;

Opens and closes files, and maintains client and business files by filingand retrieving materials as required;

Screens phone calls; records and delivers messages and provide callerswith information as authorized by attorney;

Makes travel arrangements through the Firm’s designated Travel Agency;

Prepares and edits client invoices for billing purposes;

Enters and maintains attorneys’ time sheets, as required;

Performs related duties as assigned.Minimum Acceptable Qualifications:

Bachelor’s Degree preferred.

5+ years of legal secretarial experience in a related area of law.

Ability to type 65 wpm – excellent spelling, punctuation and grammarrequired and knowledge of legal terminology. May be required to knowreal estate closing procedures and terminology.

Competent in the use of computers and Microsoft Office Word, Excel,Power Point and Microsoft Outlook.

Excellent organizational skills and people skills.

Ability to effectively communicate both orally and in writing. Additional Desirable Qualifications:

College degree

Paralegal skillsWorking Conditions:  

This position requires sitting for long periods of time while operating a computer. At times, employees are required to work in excess of the normal work schedule, particularly during trial preparation. Employees in this position must be mobile, have the ability to type with both hands, bend, and have ability to lift and carry files weighing approximately 10-15 lbs.

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