Manager, Project Coordinator

The Project Coordinator will support cross-functional teams in the EA support as well as procurement and contract processing and management. The role is critical in ensuring that timelines, deliverables, and communications are effectively managed across internal stakeholders and external partners.

RESPONSIBILITIES

Executive & Administrative Support

• Provide proactive executive administrative support including complex calendar management, scheduling, and coordination of internal and external meetings.
• Manage domestic and international travel arrangements, ensuring efficient itineraries, compliance with company policy, and cost-effectiveness.
• Prepare and process expense reports and reimbursements in accordance with company guidelines and deadlines.
• Draft, edit, and format correspondence, presentations, and meeting materials.
• Act as liaison between executives and internal/external stakeholders, always maintaining professionalism and discretion.

Cross-Functional Departmental Support (Tech Ops, Finance, HR)

• Coordinate meetings, offsites, and events across the Technical Operations, Finance, and Human Resources teams.
• Support project tracking, deliverables, and documentation to ensure timely execution of departmental initiatives.
• Maintain and update shared departmental resources, databases, and project documentation.
• Provide administrative support for cross-functional projects, helping align timelines, deliverables, and communication.

Procurement & Contract Processing

• Support the end-to-end procurement process including vendor setup, purchase requisitions, and purchase order creation in the company's ERP system.
• Track invoices and payments in coordination with Finance to ensure timely vendor payment and budget alignment.
• Maintain contract tracking logs, monitor expiration dates, and facilitate contract renewals or extensions as needed.
• Partner with Legal and Finance to ensure contracts are processed according to internal compliance and approval workflows.
• Assist in vendor onboarding, ensuring completion of required documentation (NDAs, tax forms, compliance checks).

Operational Coordination & Process Improvement

• Support implementation of process improvements to increase efficiency in scheduling, expense management, and procurement workflows.
• Maintain high attention to detail and accuracy in data entry, documentation, and reporting.
• Assist in developing and maintaining standard operating procedures (SOPs) for administrative, procurement, and travel processes.
• Provide backup administrative coverage for other EAs or departments as needed.

QUALIFICATIONS

• Bachelor's degree
• 5+ years of experience in biotech, pharmaceutical or clinical research environment
• Strong organizational and communication skills
• Proficiency in MS Windows tools including Excel, Teams, SharePoint
• Ability to manage multiple priorities in a fast-paced environment
• Ability to synergize and support to maintain a positive culture within the team

Additional Information:

Base Salary Range: $136,000 - $179,000

The range provided is based on what we believe is a reasonable estimate for the base salary pay range for this job at the time of posting. We may ultimately pay more or less than the posted range, and the range may be modified in the future. This role is eligible for an annual bonus and long-term incentive. Actual base salary pay will be based on several factors, including but not limited to experience, skills, relevant education/qualifications, external market, internal equity, and other job-related factors permitted by law.

Genetix's total rewards package also provides employees with a comprehensive and competitive benefits suite to support a variety of employee needs. These benefits include comprehensive health, life and disability insurance, employer-matched 401(k) plan, lifestyle spending account, flexible time-off + paid holidays and winter shutdown, tuition reimbursement & loan repayment assistance, paid parental leave, generous commuter subsidy, and much more.