Manager, Staff Administration

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Salary Range

$68,000.00 - $120,500.00

Overview

The Manager, Staff Administration will oversee and manage the daily functions of providing support to several sections (as well as an assigned section of their own) within the department of Internal Medicine at the Yale School of Medicine. Support includes guidance with human resources and operational management. For each assigned section, duties include managing the faculty hiring process, onboarding of postdoctoral and postgraduate associates/fellows, merit increase process, broad sectional communications, and workforce planning processes, maintaining compliance with university and Federal training and reporting requirements, providing coaching and leadership to faculty and managers in section matters among other related tasks.

Required Skills and Abilities

1. Effective coaching and communications skills to guide faculty and managers on effective operational strategies, strong writing skills to develop accurate job descriptions and position statements. Ability to work with faculty and staff at all levels throughout the organization in a professional manner.

2. Strong independent work skills as well as team collaboration and the ability to manage multiple complex process with sound judgment, take initiative, and provide timely resolution.

3. Ability to engage in progressive discipline processes and labor relations. Ability to partner with HRBP and conduct fact-finding investigations for complex employee relations issues.

4. Well-developed organizational, planning, problem-solving, and communication skills, with attention to detail.

5. Advanced computer skills, including proficiency with Microsoft Office applications and the ability to learn new systems quickly.

Preferred Skills and Abilities

1.Professional human resources experience. Yale administrative experience to include complex reporting systems (such as Workday). Prior knowledge and experience working in a union environment is preferred.

2. Prior experience in managing large, multi-functional programs or projects in an academic setting.

3. Knowledge of Yale University policies and procedures.

Principal Responsibilities

1. Reviews and determines staffing needs, job posting requirements, salary guidelines, and labor agreement interpretations for exempt and non-exempt staff in one or more functional department of the University. 2. Manages the administrative support needs for exempt and nonexempt staff and provides recommendations, improvements, solutions and assistance as needed. 3. Manages and monitors technology needs, conducts inventory, and system requirements for the assigned departments. 4. Develops and prepares budgets, financial forecasts, and financial analyses and the actual vs. budgeted performance reports for the departments. 5. Manages the use of facilities in one or more departments including office space, work stations, equipment, and office supplies. 6. Manages administrative support for activities of one or more departments to ensure timely completion of projects. 7. Manages and coordinates training sessions for assigned departments when new policies or practices are adopted. 8. Ensures compliance with University and federal regulations as they apply to the assigned departments. 9. Identifies, plans, and develops administrative policies for the assigned departments. 10. Assists in reviewing and implements University and departmental policies as they pertain to the administrative functions of the assigned department. 11. Assesses and makes recommendations regarding staff development and staffing levels. 12. Monitors, develops, plans, and executes systematic research on user requirements through such mechanisms as surveys, interviews, focus groups and competitive analysis. 13. Manages a staff of exempt and non-exempt employees. 14. May perform other duties as assigned. Required Education and Experience Bachelor's Degree in related field and three years of related experience or an equivalent combination of education and experience.

Job Posting Date

12/18/2025

Job Category

Manager

Bargaining Unit

NON

Compensation Grade

Administration & Operations

Compensation Grade Profile

Manager; Program Leader (24)

Time Type

Full time

Duration Type

Staff

Work Model

Location

50 Division Street, New Haven, Connecticut

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

Health Requirements

Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.

Posting Disclaimer

Salary offers are determined by a candidate's qualifications, experience, skills, and education in relation to the position requirements, along with the role's grade profile and current internal and external market conditions.

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties through their hiring department.

The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual's sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

Note

Yale University is a tobacco-free campus.