Office Administrative Assistant
Primrose SchoolMorristown, New Jersey
$20 - $22 / hour
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Job Description
Responsive recruiter
Benefits:
- 401(k)
- 401(k) matching
- Health insurance
- Opportunity for advancement
- Paid time off
- Training & development
We are currently seeking a motivated and detail-oriented Office Administrative Assistant with strong organizational and communication skills to support administrative and transactional functions.
Benefits:
- Health insurance
- Paid time off
- Dental insurance
- 401(k) matching
Core Responsibilities
- Executive Support: Manage the CEO’s daily calendar, schedule meetings, coordinate travel, and ensure timely communication and task follow-up.
- Confidential Communication: Handle sensitive business information, correspondence, and contracts with discretion and professionalism.
- Meeting Coordination: Prepare agendas, organize materials, take meeting minutes, and track action items for internal and external meetings (investors, lenders, brokers, development partners, etc.).
- Document Management: Draft, review, and organize contracts, proposals, leases, and presentation materials; maintain organized digital and physical filing systems.
- Transaction Support: Assist in coordinating due diligence materials, closing binders, and compliance documentation for acquisitions, sales, or financings.
- Research & Reporting: Conduct market research, compile property data, and prepare summary reports or briefing memos for the CEO’s decision-making.
- Stakeholder Liaison: Act as the first point of contact for key partners, brokers, investors, and internal teams; manage communications professionally and efficiently.
- Project Tracking: Maintain project timelines, monitor progress on development or investment initiatives, and provide weekly status updates.
- Expense & Budget Management: Process expense reports, vendor invoices, and reimbursements; assist with budget tracking as directed.
- Event & Meeting Logistics: Plan off-site meetings, investor presentations, or company events, ensuring seamless logistics and professional execution.
- Office & Team Support (as needed): Oversee office supplies, vendor coordination, and support general administrative operations to keep the CEO’s office running smoothly.
Preferred Skills
- Strong organizational and time-management skills
- Excellent communication and writing abilities
- Proficiency in Microsoft Office Suite, Google Workspace, and project management tools (e.g., Asana, Monday.com)
- Understanding of real estate terminology and transaction processes
- High level of discretion, professionalism, and attention to detail
Compensation: $20.00 - $22.00 per hour
Automate your job search with Sonara.
Submit 10x as many applications with less effort than one manual application.