Office Administrative Coordinator - Chicago, IL

Job Description

Office Administrative Coordinator - Chicago, IL

ADM Investor Services, Inc.

This is an exempt level position that does not offer a hybrid schedule.

Position Summary

ADM Investor Services, Inc. is looking for an experienced office administrative coordinator to join our team. This individual will support the Executive Assistant to the President, ADMIS. This role can be fast-paced with changing priorities and tight deadlines. The Office Administration team works well together and collaborates to provide a productive environment.

Role Responsibilities

• Manage office reception area including, switchboard, visitor access and room scheduling.
• Manage office work requests (e.g., ordering keys, cleaning).
• Coordinate vendor service calls.
• Inventory management.
• Monitor Office Administration mailbox.
• Ad-hoc projects ( incl mass mailing for Research Department).
• Expense report preparation.
• Back-up support for all mailroom services (incl printing).

Role Requirements

• 4+ years of experience in an administrative management role
• Excellent verbal and written communication skills, initiative and problem-solving skills
• Proficiency in MS Office including Excel, Outlook, PowerPoint, Visio and Word
• Effective listening skills with strong attention to detail
• Commitment to integrity, safety, diversity and equality
• Experience in a collaborative, culturally diverse and inclusive environment

Excited about this role but don't think you meet every requirement listed? We encourage you to apply anyway. You may be just the right candidate for this role or another one of our openings.

ADM requires the successful completion of a background check.

REF:105520BR